Productivity
February 1, 2024

Ditch the Spreadsheets: Automating Your SaaS Stack for Software Companies

Nikolai Fomm
COO and co-founder

Running a software company means juggling a bunch of SaaS tools. But how do you keep track of them all? Some rely on clunky spreadsheets, but there's a better way. In this post, we'll explore why automated solutions like the Corma tool beats manual tracking and how we can supercharge your SaaS stack management.

The Spreadsheet Struggles:

Using spreadsheets to track your SaaS stack might work at first, but as your company and tool collection grows, so do the headaches. Here's why spreadsheets fall short:

  • Oops! Human Error: Mistakes happen when you're manually inputting data, leading to misinformation and bad decisions.
  • Time Sink: Updating spreadsheets steals precious time from your team, distracting them from important work.
  • Stuck in the Past: Spreadsheets can't keep up with real-time changes in licenses, subscriptions, user access, and actual usage.
  • Reporting Woes: Generating meaningful reports from spreadsheets is a pain, making it tough to optimize your SaaS stack.

Example

One of our clients used spreadsheets for years to track the company’s SaaS stack. But as the company grew it was difficult to stay ahead of the fast changes. He resorted to the “pray and hope” method, turning a blind eye to his SaaS stack. It eventually caught up to him and the recurring charges were a large cause of concern. We identified almost double the amount of services he assumed his company used and was able to relieve this massive headache in just a few weeks.

The Magic of Automation:

Automated solutions swoop in to save literal days, revolutionizing your SaaS stack management like superheroes:

  • Centralized Bliss: Say goodbye to scattered info. Automation creates a single source of truth for all your tools, from descriptions to costs and existing similar tools.
  • Real-time Updates: With automation, your data stays fresh, capturing every license change, subscription update, and usage per tool in real-time.
  • Efficiency! Ditching manual entry frees up your team's time, so they can focus on what they do best.
  • Smooth Sailing Workflows: Automation identifies all your tools, reducing manual steps, eliminates redundant services, and boosts collaboration across the board.
  • Supercharged Insights: Advanced reporting and analytics give you the power to optimize tool usage, trim costs, and spot overlaps or redundancies.

Must-Have Features for Automation:

When picking an automated solution, keep an eye out for these game-changing features:

  • Tailor-Made Flexibility: Look for customization options that fit your unique needs, from user roles to data fields.
  • Built to Scale: As your SaaS stack grows, you need a solution that can handle it without breaking a sweat.
  • Safety First: Prioritize solutions that prioritize security, privacy, and compliance with regulations to keep your data safe.

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