May 7, 2024

Automated user provisioning - the future of onboarding?

Héloïse Rozès
CEO and co-founder

Spring and early summer are periods of intense hiring in companies. Together with the rise of remote and hybrid work models, it is a good moment to look into how adaptable IT management systems  can support distributed teams, optimize onboarding, and manage software and devices. This article outlines the key concepts that companies that are planning to onboard at least 3 team members per month should look out for.

Automated User Provisioning

Effective user provisioning is key to maintaining seamless business operations and setting up new employees quickly and securely within the company’s IT systems. Traditionally, this entails manual tasks such as creating accounts across different applications, tracking access rights and usage, and overseeing costs. However, as the SaaS landscape expands, these tasks become unmanageable for IT departments despite all the options of Active Directory. Corma addresses this by enabling organizations to track applications, automate user provisioning, and safeguard data.

There is nothing more frustrating for new joiners to helplessly sit at their desks while they wait that their accounts finally get set up. We do not speak about the fact that the economic impact of this idle waiting is also significant. Automated user provisioning can make an end to this, while also benefitting other business goals.

Role-based Access Control

IT infrastructure demands a central command center that simplifies the chaos which exists everywhere today due to the massive number of software tools inside teams and companies. Corma introduces a unified dashboard that serves as the hub for managing user access to various applications and devices. With this unified platform, IT managers no longer have to juggle multiple applications or manage complex, outdated spreadsheets. Everything they need is consolidated in one place, allowing them to efficiently provision, de-provision, and adjust user access rights as necessary based on the role based access control. This ensures that everyone has the appropriate access exactly when they need it.

For example, Alice, a tech startup leader, faced challenges with managing access for new employees across multiple apps. Corma's unified access control allowed her to quickly provision and de-provision user access rights, ensuring new hires had the correct permissions from day one.

Automated Workflows

A standout feature of Corma is its ability to automate workflows. The option to bulk provision applications on a predetermined date and time helps save time and streamline tedious onboarding tasks.

For instance, Raj, a manager at a midsize company, needed to onboard several new employees simultaneously. Instead of manually setting up accounts for each individual, he used Corma to schedule provisioning ahead of their start date, ensuring new hires could jump right into their roles. There are many more workflows that IT managers can (and should) automate, for instance to stop the tedious and boring process of access reviews.

SaaS software Integration Capabilities

As companies use more and more different tools (the average number for 2023 was 160 SaaS tools per company!), the challenge to create and manage to all those apps becomes increasingly difficult. Corma's robust integration capabilities extend to hundreds of popular apps like Google Workspace, Microsoft Azure (Active Directory), Slack, Pennylane, Asana, HubSpot, Adobe, and more. These integrations, developed and managed by Corma, enable it to identify user accounts within each app, monitor login metrics, and automate bulk provisioning during employee onboarding.

For instance, Michael, an IT manager at a marketing firm, wanted to streamline the onboarding process. Corma's integration capabilities allowed him to manage all his company's apps from a single platform, increasing efficiency and saving valuable time.

Enhanced Insights for better planning and management in IT

Corma's efficient reporting and analytics set it apart, offering not just oversight but deep insight into IT management. Corma provides a thorough overview of the organization's managed applications, license usage, and unsanctioned applications. This increased visibility helps guide decision-making, secure data, and manage high-risk areas.

In one scenario, Jennifer, who led a large financial institution, faced compliance challenges due to untracked applications. With Corma’s insights, she swiftly identified and addressed high-risk areas, helping her company maintain regulatory compliance.


Corma’s offerings of unified access control, automated workflows, enhanced insights, and seamless integration capabilities empower IT managers to streamline user provisioning and optimize IT operations effectively. With Corma, businesses can provide smooth onboarding experiences for new employees while upholding security and compliance standards.

Organizations looking to optimize their IAM (Identity Access Management) operations and streamline the onboarding process will find Corma to be an appealing solution. Get in touch with Corma today for a demo and discover how the platform can simplify IT management and grow alongside your organization.

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