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The SaaS market is booming, along with the complexity it creates. Mid-sized companies now manage dozens, if not hundreds, of different tools. As of 2025, a company with 500 employees uses an average of 212 applications. If you're overwhelmed by subscriptions, access requests, Shadow IT, and upcoming renewals, you're certainly not alone.
This article presents the top 15 SaaS management platforms in 2025, tailored for mid-sized organisations with 100 to 1,000 users. Whether you're aiming to reduce costs, gain visibility, or streamline your SaaS stack, this guide will help you find the right solution.
To ensure a balanced and practical selection, we evaluated each platform based on:
Sr. No Saas Management Platform Starting Price (EUR)
1 Zluri €2,375/month
2 Vendr €33,000/year
3 Torii €2.50/user/month
4 Airbase Custom pricing
5 Corma €3-5.00/user/month
6 CloudEagle €2,000/month
7 Megazone PoPs Custom pricing
8 ActivTrak €9–17/user/month
9 LicenseOne Custom pricing
10 Ampliphae SaaSGuard Custom pricing
11 Lumos Custom pricing
12 Spendflo €1,500/month
13 Flexera €14,000/year
14 Beamy Custom pricing
15 Sastrify Custom pricing
Zluri is an all-in-one SaaS operations platform designed to help IT and finance teams regain control over their expanding software stacks. From streamlining onboarding to automating access reviews, it consolidates every part of the SaaS lifecycle—discovery, usage, compliance, renewals—into one clear, central dashboard.
Where it truly stands out is in its use of AI. Zluri’s smart assistant provides cost-saving suggestions, flags policy risks, and even reads contracts to extract key terms. It is built to save hours of administrative work without disrupting your team’s workflow.
✅ Pros
❌ Cons
Unique Advantage
Zluri’s built-in AI Co-Pilot transforms compliance and cost optimisation into a seamless, behind-the-scenes process—freeing IT teams to concentrate on higher-value tasks.
Best For
Mid-to-large teams, especially those in regulated industries, are seeking to remain audit-ready and reduce SaaS sprawl.
Quick FAQs
What kinds of issues does Zluri typically flag early on?
Orphaned licences, Shadow IT, and redundant tools across departments—often within weeks of implementation.
How does Zluri support compliance audits?
It automatically generates detailed access logs, review trails, and audit reports to support frameworks such as SOC 2, HIPAA, and SOX—without requiring manual effort.
Vendr manages the entire SaaS purchasing process—negotiating better deals, handling renewals, and tracking all your software contracts in one place. Rather than dealing with sales calls and pricing uncertainty, Vendr’s team takes care of it for you, leveraging real market data from thousands of deals.
It is designed for finance and procurement teams who want to control SaaS expenditure without increasing their workload.
✅ Pros
❌ Cons
Unique Advantage
You benefit from real experts (not just software) doing the heavy lifting. It’s like having a professional SaaS buyer as part of your team.
Best For
Finance or procurement teams in fast-growing companies with large SaaS budgets are seeking expert assistance to reduce costs without managing vendors themselves.
Quick FAQs
Q: Will Vendr negotiate on renewals or just new contracts?
A: Both. Vendr supports net-new purchases and contract renewals, using benchmark data to secure better terms.
Q: Can I still use my procurement workflows with Vendr?
A: Yes. Vendr integrates with your existing systems and workflows—it does not replace them.
Torii focuses on helping IT and operations teams automate SaaS discovery at scale, especially in companies where employees frequently sign up for new tools without notifying anyone. Torii maps your entire software stack, identifies every app with employee access (including those not expensed), and gives you the control to shut down what shouldn’t be there.
Its real strength lies in workflow automation. You can build powerful “if-this-then-that” processes to clean up unused licences, manage onboarding and offboarding, or trigger renewals—all without writing a single line of code.
✅ Pros
❌ Cons
Unique Advantage
Torii isn’t just tracking apps—it’s triggering workflows. The no-code automation builder gives IT full control over software lifecycle events without needing development time or external tools.
Best For
Companies with fast-growing or remote workforces IT teams to stay ahead of Shadow IT and automate repetitive SaaS operations.
Quick FAQs
Q: Can Torii find apps employees signed up for without IT approval?
A: Yes. Torii automatically detects Shadow IT by scanning activity across your network and integrations.
Q: Does Torii help with license optimisation?
A: It does. It tracks usage data so you can reassign or cancel underused licences to cut waste.
Airbase manages company spend, including SaaS subscriptions, providing real-time visibility, automated approvals, and bill payments all within a single platform. It links expenses directly to teams and projects to show exactly where software budgets are allocated.
✅ Pros
❌ Cons
Unique Advantage
Airbase connects SaaS spending to business units and projects, giving finance teams clear accountability and control over software budgets.
Best For
Mid to large finance teams wanting a single platform to manage all company spend with detailed approval controls.
Quick FAQs
Q: Can Airbase block SaaS purchases without approval?
A: Yes. Purchase approvals prevent unauthorised spending on software.
Q: Does Airbase sync with accounting systems?
A: Yes, including QuickBooks and NetSuite.
Corma revolutionises how IT teams manage the growing number of apps across departments like tech, marketing, and HR. It automatically discovers all tools in use, including those flying under the radar, called Shadow IT, free trials, new AI tools, or quick-fix apps that employees start using without notifying anyone. These hidden apps pose security risks, and many companies remain unaware of their existence.
Corma centralises subscription management, bringing all your SaaS contracts into one place. It also automates routine IT tasks such as onboarding and offboarding, compliance audits, and financial forecasting, saving your team valuable time and reducing manual effort.
✅ Pros
❌ Cons
CloudEagle is a SaaS management and procurement platform designed to help companies reduce waste and optimise vendor spend. What sets it apart is its hybrid model—automation combined with a team of experts who assist with contract negotiation and cost analysis. It is ideal for organisations with growing SaaS budgets seeking sharper control over expenditure before renewal season.
✅ Pros
❌ Cons
Megazone PoPs is a SaaS and cloud optimisation platform developed by Megazone Cloud, one of Asia’s largest cloud MSPs. Unlike typical SaaS tools that solely track app usage, PoPs combines spend management, license control, and multi-cloud visibility into one unified platform. Its strength lies in helping complex organisations govern sprawling IT environments, especially those balancing internal applications, third-party SaaS, and Infrastructure as a Service (IaaS).
✅ Pros
❌ Cons
Unique Advantage
PoPs bridges the gap between SaaS and infrastructure, making it one of the few platforms that supports comprehensive IT spend governance across cloud and software.
Best For
Enterprises with hybrid environments require detailed oversight across SaaS, cloud services, and security compliance.
Quick FAQs
Q: What kind of companies typically choose PoPs over SaaS-only tools?
A: Those with large internal IT systems or mixed environments—such as banks, manufacturing firms, or telcos—that require more than just license tracking.
Q: How does PoPs assist with internal audits or IT governance?
A: It provides role-based usage tracking, access logs, and policy enforcement dashboards to help compliance teams stay ahead of audit cycles.
ActivTrak helps you understand how your team is using their software each day. It monitors which apps people spend time on and flags any unusual activity that might pose security risks. It’s an excellent tool for identifying which software is truly in use—and which isn’t.
✅ Pros
❌ Cons
Unique Advantage
ActivTrak stands out by offering a straightforward way to see what software is being used, helping you make smarter decisions about where to invest.
Best For
Managers and teams aiming to boost productivity and reduce software waste by understanding real user behaviour.
Quick FAQs
Q: Can ActivTrak work if people are working from home?
A: It tracks app usage regardless of where your team works.
Q: Will ActivTrak help me save money on software?
A: While it doesn’t manage contracts, it highlights rarely used apps so you can cancel them.
LicenseOne simplifies the complexity of managing multiple software vendors and license types. Rather than merely tracking licences, it helps teams understand licence terms, usage rights, and compliance, ensuring you avoid surprises during audits or renewals.
✅ Pros
❌ Cons
Unique Advantage
LicenseOne excels at keeping you audit-ready by clarifying complicated license agreements and compliance requirements.
Best For
Companies managing complex software licensing that want to avoid audit risks and effectively manage contract terms.
Quick FAQs
Q: Can LicenseOne help with software audit preparation?
A: Yes, it tracks usage against licence terms to help avoid surprises during audits.
Q: Does LicenseOne support different types of licences, like per-user and per-device?
A: Absolutely. It handles multiple license models across vendors.
Ampliphae SaaSGuard focuses on securing your SaaS environment by monitoring who has access to which applications and identifying risky permissions before they become a problem. It's purpose-built to prevent accidental oversharing and tighten security across your cloud software.
✅ Pros
❌ Cons
Unique Advantage
Ampliphae stands out by making SaaS access security proactive, allowing teams to resolve permission issues before they lead to data breaches.
Best For
Security-focused organisations are aiming to gain tighter control over SaaS access and reduce risk exposure.
Quick FAQs
Q: Can Ampliphae automatically revoke unused access?
A: Yes, it can automate the removal of outdated permissions to reduce potential risk.
Q: Does Ampliphae integrate with popular SaaS platforms?
A: Yes, it integrates with most major SaaS applications to provide full access visibility.
Lumos is a fast-emerging SaaS management platform with a strong focus on internal visibility and operational efficiency. Rather than trying to cover every use case, it concentrates on uncovering usage patterns, licence licensed spend leakages across departments.
Where Lumos excels is in surfacing hard-to-detect inefficiencies—such as overlapping app usage, orphaned licences, or department-specific tool sprawl—making it ideal for lean IT and procurement teams seeking fast, actionable insights.
✅ Pros
❌ Cons
Unique Advantage
Lumos stands out for its department-level diagnostics—empowering IT and finance teams to pinpoint which areas are driving SaaS sprawl, and where optimisation can have the most impact.
Best For
Mid-sized organisations with multiple business units or remote teams looking to optimise SaaS usage without deploying an overly complex platform.
Quick FAQs
Q: How does Lumos help reduce SaaS waste without disrupting teams?
A: It prompts managers before renewals with data-driven recommendations—such as which licences can be removed—making optimisation feel collaborative rather than abrupt.
Q: What kinds of SaaS issues does Lumos typically uncover early?
A: It often flags duplicate apps across teams (e.g., multiple note-taking tools), abandoned trial accounts, and licences still assigned to former employees.
Spendflo isn’t your typical SaaS management tool—it’s more like a SaaS buying concierge, designed for finance-led teams. Starting at $2,500/month, it’s one of the more premium solutions on the market. However, it justifies that with a white-glove service, dedicated procurement specialists, and strong savings outcomes.
Rather than simply providing visibility, Spendflo works directly with your procurement and finance teams to renegotiate contracts, right-size licences, and eliminate duplicate spend. It's purpose-built for companies that take optimisation seriously and are happy to delegate the operational burden.
✅ Pros
❌ Cons
Unique Advantage
Spendflo blends technology with expert-led “savings-as-a-service”, helping busy finance teams hit cost-cutting goals without adding extra work to their plate.
Best For
Fast-growing or well-funded organisations with extensive SaaS portfolios who want to outsource procurement while maintaining visibility and measurable ROI.
Quick FAQs
Q: What kind of ROI do Spendflo customers typically see?
A: Spendflo reports average savings of 20–30% within the first year, especially valuable for companies managing fragmented procurement or facing heavy SaaS renewal cycles.
Q: Does Spendflo handle vendor communication directly?
A: Yes. Their team takes charge of outreach, pricing discussions, and contract negotiations, with full visibility into activity via the platform.
Flexera is built for scale. It provides large enterprises with complete visibility into their entire software ecosystem—from on‑premises applications to cloud infrastructure and SaaS tools.
With in-depth data intelligence and license optimization features, Flexera enables IT, finance, and procurement teams to identify inefficiencies, track usage, and enforce compliance across thousands of assets. If your software stack is vast and fragmented, this platform can bring order to the chaos.
✅ Pros
❌ Cons
Unique Advantage
Flexera stands out for its comprehensive reach—it’s one of the few platforms capable of managing every type of software asset, not just SaaS.
Best For
Large, global enterprises juggle extensive tool portfolios and security compliance across cloud, SaaS, and on‑premises environments.
❓ FAQ
Q: How long does it take to implement Flexera?
A: It depends on your technology footprint, but implementations typically span several weeks or even months—best for organisations investing in long‑term software governance.
Q: Does Flexera help mitigate vendor audit risk?
A: Yes. Its detailed licence tracking and entitlement reporting assist organisations in maintaining compliance and avoiding audit surprises.
Beamy takes a modern approach to SaaS governance, focusing on enabling decentralised software adoption without sacrificing visibility or security. Rather than forcing a one-size-fits-all model, Beamy is designed for large enterprises where departments independently adopt tools like marketing platforms, HR systems, and AI apps.
Instead of locking everything down centrally, Beamy provides a governance framework that empowers teams to innovate while still ensuring IT and compliance oversight.
✅ Pros
❌ Cons
Unique Advantage
Beamy helps large organisations strike a balance between agility and control, allowing departments to adopt tools freely while giving IT the transparency and oversight to manage risk.
Best For
Enterprises where SaaS adoption is driven from the bottom up, and where IT leaders want governance without introducing friction to innovation.
❓ FAQ
Q: What level of visibility does Beamy offer into department-led SaaS adoption?
A: Beamy detects apps automatically across teams, flags unmanaged or unsanctioned tools, and builds a live ownership map to clarify who is responsible for each tool.
Q: Can Beamy reduce shadow IT without restricting autonomy?
A: Yes. Beamy doesn’t block access—it encourages responsible usage by offering policy recommendations, workflows, and visibility dashboards that guide teams toward compliance.
Sastrify redefines SaaS management by placing procurement and cost optimisation at the forefront. It’s not just about tracking licences—it’s about helping organisations secure better pricing from the outset and manage renewals with expert support.
The platform combines intuitive software with hands-on vendor negotiation, enabling companies to actively reduce spend rather than simply monitor it. This makes it an ideal choice for teams taking a proactive approach to SaaS procurement and contract management.
✅ Pros
❌ Cons
Unique Advantage
Sastrify shines by blending software with human expertise—empowering companies not just to understand their SaaS costs, but to actively reduce them through strategic contract renegotiations.
Best For
Organisations are looking for a hands-on procurement partner to streamline SaaS purchasing and secure better deals across their vendor stack.
❓ FAQ
Q: Does Sastrify assist with negotiating across multiple vendors?
A: Yes. Their team works directly with vendors to negotiate discounts and improved terms across your SaaS portfolio.
Q: How does Sastrify’s pricing transparency benefit customers?
A: It provides benchmark data so you can identify overspending and focus negotiations where the savings potential is highest.
Choosing the right SaaS management platform is a bit like finding the perfect pair of jeans—it’s all about the right fit. If you're a mid-sized IT team, you likely don’t have time (or patience) to juggle five different tools just to stay on top of renewals, access rights, and shadow IT. You want one solution that keeps things tidy and manageable.
Larger enterprises, on the other hand, may have the luxury (and budget) to piece together a tech stack with multiple tools—one for compliance, one for licences, one for procurement, and so on.
But if you’re somewhere in the middle? You need a single platform that’s powerful but still simple enough to run without a dedicated ops department.
Mid-size companies can’t afford to waste time chasing down unused tools, sorting out messy permissions, or getting caught off guard by surprise renewals. That’s exactly where Corma comes in.
Unlike heavyweight enterprise platforms, Corma is purpose-built for mid-size IT teams. It helps you cut waste, tighten security, and regain control of your SaaS stack—without piling on complexity.
✅ Zero guesswork
See every SaaS tool your team is using—including those flying under the radar.
✅ Real savings
Spot unused apps, cut duplicate subscriptions, and eliminate surprise renewals.
✅ Simple access control & management
Automated onboard and offboard users —with full control and compliance.
Corma gives mid-size IT teams exactly what they need: clarity, control, and time back.
No clutter. No learning curve. Just SaaS management that works.
We’ve covered a range of platforms—from enterprise-focused tools like Zluri, to enterprise workhorses like Flexera, to savings-first services like Sastrify. Each has its strengths—whether it’s reducing software cost, licence management, or compliance tracking.
The key is to find the one that fits your team’s size, structure, and priorities. For mid-size IT teams that want control without complexity, Corma is the smart choice
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