Best SaaS Management Platform for Mid-Sized Tech Companies: Top 15 Solutions

The SaaS market is booming, along with the complexity it creates. Mid-sized companies now manage dozens, if not hundreds, of different tools. As of 2025, a company with 500 employees uses an average of 212 applications. If you’re overwhelmed by subscriptions, access requests, Shadow IT, and upcoming renewals, you’re certainly not alone.

Mid-sized companies need comprehensive visibility into their organization's SaaS stack to effectively manage cloud based software, ensuring they can monitor, optimize, and secure all applications in use.

This article presents the 15 top SaaS management platforms in 2025, tailored for mid-sized organisations with 100 to 1,000 users. Whether you’re aiming to reduce costs, gain visibility, or streamline your SaaS stack, this guide will help you find the right solution.

Key Takeaways

• SaaS sprawl is a significant challenge for mid-sized companies with 100–1,000 employees.
• These platforms help track usage, automate renewals, and improve cost efficiency.
• Key features of the best SaaS management platforms include automated discovery, integration, and cost management, enabling organizations to track and control SaaS expenses, optimize license utilization, and prevent overspending.
• Pricing ranges widely, from €0 freemium options to over €2,500 per month.
• The ideal solution depends on your organisation’s size, IT maturity, and integration needs.

Comparison Criteria

To ensure a balanced and practical selection, we evaluated each platform based on:

• Company Fit – How well it suits the complexity of a mid-sized organisation
• Target Audience – Some tools are designed for IT teams, others for Finance or Procurement.
• Pricing Transparency – Clear pricing vs. enterprise-only models
• Unique Selling Point (USP) – What makes each platform stand out
• Gartner Review – User rating
• Integration Capabilities – How well the platform connects with other tools, systems, and data sources to enable seamless data flow and workflow automation.
• License Optimization – The platform's ability to analyze usage, reclaim underutilized licenses, and reduce costs through features like AI-powered tools and benchmarking.

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Table: Quick Comparison of Top 15 SaaS Management Platforms

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Security and Compliance in SaaS Management

Security and compliance are at the heart of effective SaaS management, especially as organizations expand their SaaS ecosystem. With sensitive data spread across dozens or even hundreds of SaaS apps, the risk of unauthorized access or regulatory breaches increases. That’s why the best SaaS management platforms offer robust access management, compliance monitoring, and security risk assessment as core features.

A comprehensive SaaS management platform gives IT and security teams the visibility they need into SaaS usage across the organization. This means you can quickly identify who has access to which applications, monitor for unusual activity, and ensure that only the right people have the right permissions. Compliance monitoring tools help organizations stay aligned with industry standards and regulations, reducing the risk of costly violations.

AI-powered SaaS management tools take this a step further by analyzing usage patterns and flagging anomalies in real time. These platforms can provide instant alerts about potential security risks, such as unauthorized access attempts or data sharing outside approved channels, and offer actionable recommendations for remediation. By prioritizing security and compliance within your SaaS management solution, you not only protect your organization’s data but also build a foundation of trust and reliability across your SaaS ecosystem.

1.Corma (4.9 out of 5)

Corma revolutionises how IT teams manage the growing number of apps across departments like tech, marketing, and HR. It offers automated SaaS discovery, automatically identifying all tools in use—including those flying under the radar such as Shadow IT, free trials, new AI tools, or quick-fix apps. These hidden apps pose security risks, and many companies remain unaware of them.

Corma is a SaaS management platform designed to streamline and automate key SaaS management processes. It centralises subscription management, bringing all your SaaS contracts into one place. It also automates routine IT tasks such as onboarding and offboarding, compliance audits, and financial forecasting, saving your team valuable time and reducing manual effort.

✅ Pros

• Automatically detects Shadow IT and uncovers hidden apps across teams
• Centralised subscription management for greater control
• Automates recurring IT tasks like compliance audits and user provisioning

❌ Cons

• Vendor negotiation support is not offered

Unique AdvantageCorma combines visibility, automation, and control to reduce SaaS sprawl without overwhelming IT teams.

Best ForMid-size IT teams looking to cut waste, improve compliance, and regain control of their SaaS stack.

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2. Zluri (4.7 out of 5)

Zluri is a complete SaaS management platform and all-in-one SaaS operations management solution designed to help IT and finance teams regain control over their software stacks. It supports SaaS operations management by streamlining the administration, security, and lifecycle management of various cloud-based SaaS applications. Zluri focuses on optimizing software usage, enabling businesses to maximize SaaS investments, reduce costs, and improve efficiency by identifying underutilized resources and eliminating redundancies. From streamlining onboarding to automating access reviews, it consolidates the SaaS lifecycle—discovery, usage, compliance, renewals—into one central dashboard.

Zluri uses AI to provide cost-saving suggestions, flag policy risks, and extract key terms from contracts, saving hours of administrative work without disrupting workflows.

✅ Pros

• Automates access approvals, renewals, and audits
• Connects with over 800 SaaS tools
• Flags underused licences to reduce waste

❌ Cons

• May feel overpowered for smaller or early-stage teams
• Does not offer native vendor negotiation support

Unique AdvantageZluri’s AI Co-Pilot transforms compliance and cost optimisation into a seamless, behind-the-scenes process.

Best ForMid-to-large teams, especially in regulated industries, seeking to stay audit-ready and reduce SaaS sprawl.

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3. Vendr (4.7 out of 5)

Vendr manages the entire SaaS purchasing process—negotiating deals, handling renewals, and tracking all software contracts. As a spend management platform, Vendr offers robust vendor management and SaaS spend management features, providing organizations with visibility and control over their SaaS expenses. It leverages real market data from thousands of deals to control SaaS expenditure without increasing team workload.

✅ Pros

• Reduces SaaS costs by 20–30% using real-time benchmarks
• Manages negotiations and vendor communications
• Tracks all contracts, renewals, and licences

❌ Cons

• May be excessive for smaller teams
• Does not offer app usage analytics

Unique AdvantageYou get real experts managing SaaS procurement, like having a professional SaaS buyer on your team.

Best ForFinance or procurement teams in fast-growing companies with large SaaS budgets.

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4. Torii (4.6 out of 5)

Torii helps IT and operations teams automate SaaS discovery, mapping all employee-accessible apps—including unapproved ones—and giving control to shut down unnecessary tools. Many SaaS management platforms, like Torii, also provide IT asset management and automation features, enabling organizations to track, manage, and optimize both hardware and software assets across on-premise and cloud environments. Its no-code workflow automation allows onboarding, offboarding, renewals, and licence management without coding.

✅ Pros

• Detects hidden and unapproved tools early
• No-code automation engine
• Built-in compliance tracking

❌ Cons

• Financial reporting is operational, not accounting-grade
• May be overpowered for small stacks

Unique AdvantageTorii triggers workflows automatically, giving IT full lifecycle control.

Best ForCompanies with fast-growing or remote teams, IT teams managing Shadow IT, or automating SaaS operations.

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5. Airbase

Airbase manages company spend, including SaaS subscriptions, providing real-time visibility, automated approvals, and bill payments. It links expenses to teams and projects to show software budget allocation. Airbase helps organizations optimize software spending by offering real-time visibility into SaaS usage and costs, and automating workflows to identify savings opportunities and eliminate unnecessary licenses.

• Combines spend management, approvals, and bill payments
• Real-time visibility by team/project
• Automated workflows reduce manual effort

❌ Cons

• Focuses more on finance spend than SaaS lifecycle
• Pricing may be high for small companies

Unique AdvantageAirbase links SaaS spending to business units, giving finance teams control.

Best ForMid to large finance teams managing all company spend with approval controls.

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6. CloudEagle (4.6 out of 5)

CloudEagle helps reduce waste and optimise vendor spend. It combines automation with expert support for procurement and contract negotiation. CloudEagle enables organizations to maximize their SaaS investments by providing insights into software spending and utilization, while efficiently managing software licenses to ensure compliance and prevent over-licensing.

✅ Pros

• Automated SaaS tracking with expert-led procurement
• Centralised view of contracts, usage, and renewals
• Flags duplicate subscriptions
• €2,000/month entry price may be high for lean teams
• Heavy procurement focus may not suit pure visibility needs

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7. Megazone PoPs (5 out of 5)

Megazone PoPs combines SaaS, cloud, and license management in a unified platform. As an enterprise SaaS management platform, it provides comprehensive oversight and control of enterprise software portfolios, making it strong for enterprise hybrid IT governance.

• Unified dashboard for SaaS, cloud, on-prem
• Compliance monitoring for enterprise IT
• Hybrid cloud governance
• Interface less intuitive than newer SaaS-first platforms
• Can be cumbersome without dedicated cloud ops

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8. ActivTrak (4.6 out of 5)

Monitors software usage across teams to identify underused apps and potential security and compliance risks. ActivTrak supports security and compliance monitoring by detecting unauthorized applications and helping organizations adhere to industry standards, which mitigates security and compliance risks related to data breaches and regulatory penalties.

• Clear SaaS usage insights
• Free plan available
• Identifies underused apps
• Focuses on user activity, not contract management
• Can feel intrusive if not communicated

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9. LicenseOne (4.7 out of 5)

Simplifies managing multiple software vendors and licence types, helping teams stay audit-ready. LicenseOne supports license optimization for various software licenses by analyzing usage data, reclaiming underutilized licenses, and reducing costs.

• Clear visibility into license terms
• Prevents audit penalties
• Complex setup due to multiple licence types
• Less focus on user activity analytics

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10. Ampliphae SaaSGuard

Monitors SaaS access and permissions to prevent oversharing and tighten security. Ampliphae SaaSGuard can integrate with identity management systems to automate access and permissions, streamlining onboarding, offboarding, and ongoing access control.

• Visibility into user access
• Reduces security risks
• Automated clean-up of unused permissions
• Focused on access security, not spend or contracts

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11. Lumos (4.8 out of 5)

Provides visibility into SaaS usage, licence leakages, and underutilised apps, helping mid-sized teams optimise usage. Lumos offers comprehensive visibility into all SaaS applications used by the organization, allowing teams to monitor, control, and optimize their cloud-based software stack.

• Tracks unused licences
• Department-level spend mapping
• Workflow nudges for renewals
• Fewer integrations than larger platforms
• Custom reports may need manual effort

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12. Spendflo (4.6 out of 5)

A SaaS buying concierge for finance-led teams, blending tech with expert-led savings services. Spendflo is SaaS management software that provides comprehensive visibility into your organization's SaaS applications, helping track usage, manage licenses, reduce costs, and ensure security.

• Vendor negotiation included
• Real-time savings benchmarks
• Centralised dashboard
• High entry price ($2,500/month)
• Less self-service visibility

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13. Flexera (4.6 out of 5)

Enterprise-grade SaaS, cloud, and on-premises asset management.

• Tracks all software assets centrally
• Supports SaaS governance for complex enterprise environments by enabling centralized management, security, compliance, and risk mitigation across the SaaS ecosystem
• Optimises complex licences
• Integrates with ITSM/CMDB
• High cost
• Implementation can take weeks

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14. Beamy (4.6 out of 5)

Focuses on decentralised SaaS adoption while maintaining governance, positioning Beamy as a solution within the SaaS management space for organizations seeking to manage, optimize, and secure their SaaS applications.

• Maps usage across business units
• Collaboration between IT, procurement, and departments
• Compliance support
• Less suitable for small companies
• Limited cost-saving focus

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15. Sastrify (4.0 out of 5)

Places procurement and cost optimisation at the forefront, with vendor negotiation support. Sastrify streamlines SaaS management processes, covering everything from procurement to cost optimization, making it easier to govern and optimize your SaaS lifecycle.

• Vendor negotiation included
• Transparent pricing benchmarks
• Centralised contract tracking
• Higher costs may deter small businesses
• Limited usage analytics

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Unique Advantage

Sastrify shines by blending software with human expertise—empowering companies not just to understand their SaaS costs, but to actively reduce them through strategic contract renegotiations.

Best For

Organisations are looking for a hands-on procurement partner to streamline SaaS purchasing and secure better deals across their vendor stack.

❓ FAQ

Q: Does Sastrify assist with negotiating across multiple vendors?A: Yes. Their team works directly with vendors to negotiate discounts and improved terms across your SaaS portfolio.

Q: How does Sastrify’s pricing transparency benefit customers?A: It provides benchmark data so you can identify overspending and focus negotiations where the savings potential is highest.

How to Choose SaaS Management Platforms

Choosing the right SaaS management platform is a bit like finding the perfect pair of jeans—it's all about the right fit. If you're a mid-sized IT team, you likely don't have time (or patience) to juggle five different tools just to stay on top of renewals, access rights, and shadow IT. You want one solution that keeps things tidy and manageable.

Larger enterprises, on the other hand, may have the luxury (and budget) to piece together a tech stack with multiple tools—one for compliance, one for licences, one for procurement, and so on.

But if you're somewhere in the middle? You need a single platform that's powerful but still simple enough to run without a dedicated ops department.

Why Corma Is the Best SaaS Management Solution for Mid-size IT Teams in 2026

Mid-size companies can't afford to waste time chasing down unused tools, sorting out messy permissions, or getting caught off guard by surprise renewals. That's exactly where Corma comes in.

Unlike heavyweight enterprise platforms, Corma is purpose-built for mid-size IT teams. It helps you cut waste, tighten security, and regain control of your SaaS stack—without piling on complexity.

Here's what makes Corma different:

✅ Zero guesswork
See every SaaS tool your team is using—including those flying under the radar.

✅ Real savings
Spot unused apps, cut duplicate subscriptions, and eliminate surprise renewals.

✅ Simple access control & management
Automated onboard and offboard users —with full control and compliance.

Corma gives mid-size IT teams exactly what they need: clarity, control, and time back. No clutter. No learning curve. Just SaaS management that works.

Summary

We've covered a range of platforms—from enterprise-focused tools like Zluri, to enterprise workhorses like Flexera, to savings-first services like Sastrify. Each has its strengths—whether it's reducing software cost, licence management, or compliance tracking.

The key is to find the one that fits your team's size, structure, and priorities. For mid-size IT teams that want control without complexity with an automated SaaS Management Solution, Corma is the smart choice.

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