The Best SaaS Management Platforms 2025

Let me quickly Slack you. Can I send it via Dropbox? The report is in Tableau. The list could go on and on. Software-as-a-Service (SaaS) is at the heart of how modern businesses operate. The rapid adoption of SaaS apps has given rise to the growing saas management space, as organizations seek solutions to manage and optimize their expanding software portfolios. Companies around the world are using cloud-based tools to boost efficiency, improve collaboration, and scale quickly. But with this growth comes a challenge: SaaS sprawl. When more and more tools come into organizations, they end up with too many apps, often with little oversight.

A recent survey found that 65% of IT professionals notice employees using unapproved SaaS apps at work. Another study revealed that the average company now uses over 100 SaaS applications, with some large enterprises using more than 400. This increasing reliance on enterprise software brings challenges such as shadow IT, security risks, and cost control.

That’s where SaaS Management Platforms (SMPs) come in. These tools help businesses keep track of their software, manage subscriptions, ensure compliance, and get the most value from the tools they already have. By leveraging SMPs, organizations can gain comprehensive control and visibility over their organization's saas ecosystem. This article will guide you through the top Saas management platforms to manage SaaS costs, to automate user lifecycle management and vendor management.

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“The biggest risk is not taking any risk… In a fast-changing world, not taking risks in SaaS management is the biggest threat to growth.”

Mark Zuckerberg ‍

(The quote is 95% accurate, but we think it’s okay as Meta is nowadays opposed to fact-checking on the internet)

What is SaaS Management?

SaaS Management is simply keeping track of all the SaaS apps a company uses and making sure they’re secure, cost-effective, and actually useful. SaaS management software is a tool designed to help organizations discover, track, and manage all their SaaS applications efficiently.

A SaaS Management Platform (SMP) can help you:

• Find all apps being used, even the unapproved ones.
• Manage subscriptions and licenses to avoid overspending.
• Keep data safe and ensure compliance.
• Identify unused or duplicate apps to save money.
• Help employees adopt the right tools properly.
• Streamline and automate saas management processes to improve visibility, control SaaS spend, and ensure efficient governance.

In short, it’s about knowing what you have, controlling it, and getting the most value from it, without letting software take over your business.

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What is SaaS Waste?

SaaS waste happens when a company spends money on software that isn’t being used properly or isn’t needed at all. This can include unused subscriptions, duplicate tools, or paying for features no one actually uses. With so many apps in modern businesses, it’s easy to lose track. Employees might use unapproved tools, or teams might end up with multiple apps doing the same job. All of this adds up to wasted money, time, and effort.

Simply put, SaaS apps waste is spending on software that doesn’t deliver value. Effective cost control is essential to prevent SaaS waste by providing visibility into software usage and enabling organizations to optimize their software spending.

Common Types of SaaS Waste

1. Unused Licenses drive SaaS spend
A significant portion of SaaS apps licenses go unused. In fact, organizations waste 53% of their SaaS licenses, costing an average of $21 million annually.

2. Shadow IT due to a lack of SaaS discovery
Employees often purchase and use software without IT's approval, leading to hidden costs and potential compliance and cybersecurity risks related to Shadow IT.

3. Duplicate Tools due to a lack of vendor management
Multiple teams may use different applications for the same function, leading to redundancy and unnecessary expenses.

4. Over-Provisioned Licenses
Employees are often assigned higher-tier plans than necessary, resulting in wasted spend on unused features. 

5. Forgotten Renewals
Subscriptions may renew automatically without evaluating their continued necessity, leading to unnecessary expenditures.

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What are the risks of SaaS waste for cost optimization?

1. Financial Drain

‍Unused or underutilized software licenses are a significant source of financial waste. Organizations often pay for more licenses than necessary or continue subscriptions for tools that employees don't find helpful. For instance, 33% of IT leaders estimate wasting 10% of their IT budget on underused software and SaaS licenses, while 17% report wasting 50% or more.

2. Reduced Technology ROI

Lack of oversight and governance can lead to the overpurchase of applications, bogging down productivity with redundant features and inefficient integrations. This misalignment can confuse users, leading to software avoidance and underutilization, ultimately reducing the overall return on SaaS investments.

3. Data Silos and Integration Challenges

When SaaS applications don't integrate seamlessly, organizations face data silos that result in redundant efforts and inefficiencies. This fragmentation leads to poor visibility and reporting, hindering effective software asset management and decision-making processes.

4. Misallocation of IT Budget and lack of automated workflows

Without proper monitoring, SaaS waste can lead to misallocation of IT resources and budgets. Overlicensing, redundant tools, and shadow IT prevent IT teams from adequately tracking and optimizing SaaS usage and performance, leading to unnecessary expenditures.

5. Compliance and Cybersecurity Risks

Unauthorized SaaS usage and shadow IT can introduce security vulnerabilities and compliance issues. A report found that 28% of organizations experienced a cloud- or SaaS-related data breach in the past year, with 36% of those affected facing multiple breaches within a single year. Strong SaaS governance is essential for organizations to manage security and compliance risks by providing centralized oversight, enforcing policies, and ensuring regulatory compliance across all SaaS applications.

What Is a SaaS Management Platform?

A SaaS Management Platform is a tool that helps companies manage all the cloud software they use. A SaaS management platform designed to automate, monitor, and optimize SaaS applications provides dashboards, real-time visibility, service management, and automation of IT operations, helping organizations control costs and streamline processes. A comprehensive saas management platform not only shows which apps are being used and how much they cost, but also helps assign accountability and manage resources efficiently.

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Use Cases for SaaS Management Platforms for license optimization

How do SaaS Management Platforms Facilitate License Lifecycle Management?

A company can use a platform like Corma to take care of the IT Asset Management, handling the full lifecycle of apps, from getting them set up to retiring them. For example, when a new employee joins, IT can automatically give them the right access to software and make approvals quicker, so they can start working without delays.

How do SaaS Management Platforms cut Costs?

SaaS costs increase everywhere and the goal to optimize costs drive the neeed to find the best SaaS Management tools. Finance departments can see which apps aren’t being used or where there are duplicates that drive software spending. They can achieve spend optimization by cancelling unnecessary subscriptions and save on avergae between 10% and 20% of the total software spend.

How do SaaS Management Tools find Shadow IT for truly comprehensive visibility?

Sometimes employees sign up for apps without telling IT. A SaaS management tool can provide valuable insights on usge and take care of Shadow IT discovery so the team can make sure everything is safe and compliant.

How do SaaS Management Platforms Improve License Management?

Managers can assign the right plan to the right person. For instance, only power users get premium features, while others use the basic version, so the company doesn’t overspend.

How do SaaS Management Platforms Boost Productivity?

A team can see which apps people aren’t really using and provide tips or training to help them get the most out of the software by providing detailed insights on software usage. This makes work easier and more efficient.

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IT teams can take this further with to create automated workflows, manage software access, and guide employees through tasks, making onboarding, software usage, and overall SaaS adoption much smoother. These platforms enhance SaaS management by providing comprehensive views of all SaaS applications, supporting better decision-making, and improving cost control across the organization.

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Key Features of SaaS Management Platforms

Before bringing a SaaS management platform into your organization, it’s important to know what to look for, features that actually show the value of your software investments. Most platforms offer several core capabilities: A comprehensive platform provides extensive features to handle diverse SaaS Management Processes such as visibility, security, compliance, license optimization, and cost control to help organizations manage their entire software ecosystem efficiently.

1. Centralized Visibility: More than asset management

Good SaaS management software gives you one place to see all the software your company uses. It starts with the tools that are connected to your SSO (eg. Google, Microsoft or Okta) but also covers tools that are not managed by IT. An intuitive interface allows for quick navigation and efficient management, making it easy to identify usage patterns and resolve issues across all applications. You can see who is using which apps, how often, and for what purposes. This helps IT and managers keep track of licenses, monitor costs, and make sure the company isn’t paying for tools that aren’t being used.

2. License and Subscription Management

When a company uses a lot of software, it's easy to lose track of licenses. Sometimes teams end up paying for apps nobody uses, or subscriptions renew automatically without anyone noticing. Studies show that over 50% of licenses go unused, which can quickly add up to wasted spend.  With Corma, you can see all active licenses in one place, track usage, and know exactly when subscriptions need to be renewed or canceled. It also helps prevent duplicate purchases and ensures that employees have the right access for their role. 

3. Analyzing and optimizing SaaS spend

SaaS spending can get out of control, and a lot of it goes to waste. On average, companies use only about 56% of their active licenses, which means almost half the money spent is going unused. SaaS management platforms help optimize SaaS spending by identifying unused or unnecessary subscriptions, ensuring companies only pay for what they actually use. For smaller companies, this can be around $3.4 million a year, and for large enterprises, it can reach nearly $99 million. Corma helps track all software spending in one place. It makes it easy to manage renewals, see which apps are being used, and find where money is being wasted, so the company only pays for what it actually needs. Spend optimization is a key feature, helping reduce SaaS-related costs through automated insights and better license management.

5. Overseeing SaaS Renewals

Managing software renewals can easily become a headache, especially for companies using multiple SaaS apps. Without proper tracking, subscriptions can auto-renew unnoticed, leading to wasted money on apps that aren’t actively used. By keeping a close eye on renewals, organizations can review each subscription before it renews, decide if it’s still needed, or adjust the plan to better fit current usage. This process not only helps save costs but also ensures that the company’s software stack stays relevant and efficient. Access to detailed insights into application adoption and usage further supports better renewal decisions by highlighting which tools deliver the most value.

6. Security and Compliance Monitoring

Security and compliance are major risks when using multiple SaaS applications. Mistakes or oversights can be costly. For instance, in August 2022, the SEC and CFTC fined major banks like Bank of America, Citigroup, Goldman Sachs, and JPMorgan a total of $1.8 billion for failing to follow record-keeping and compliance rules. It's not just big banks at risk; studies show that 65% of employees use unapproved SaaS apps, and nearly half of companies experience security or compliance issues each year because of poorly managed software.

7. Integration and Workflow Automation

Many SaaS platforms can connect with the other software your company uses, like HR or identity systems. This lets you automate everyday tasks, such as giving new employees access to the right apps or removing access when someone leaves. It also helps keep data in sync across different tools. Automating these processes saves time, reduces errors, and ensures everyone has the access they need without extra manual work.

8. Identity and Access Management

SaaS Management is closely tied to Identity Access Management (IAM) which makes sure that people have the right access to the right app, without overstepping. Access management and control are key to prevent access abuse and prevent data leaks from oversharing access. The challenges around IAM change across industries and company size with for example smaller companies profiting from dedicated IAM solutions.

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20 Best SaaS Management Tools for 2026

1. Corma (4.9 out of 5)

Corma revolutionizes how IT teams manage the growing number of apps across departments like tech, marketing, and HR. It automatically discovers all tools in use, including those flying under the radar, called Shadow IT, free trials, new AI tools, or quick-fix apps that employees start using without notifying anyone. These hidden apps pose security risks, and many companies remain unaware of their existence.

Corma is a leading SaaS Management solution for subscription management, bringing all your SaaS contracts into one place. It also automates routine IT tasks such as onboarding and offboarding, compliance audits, and financial forecasting, saving your team valuable time and reducing manual effort.

✅ Pros

• Automatically detects Shadow IT and uncovers hidden apps across teams
• Centralised subscription management for greater control
• Automates recurring IT tasks like compliance audits and user provisioning

❌ Cons

• Vendor negotiation support is not offered

Best For

Small and mid-size companies to automate repetitive IT operations in a holistic platform built for all key use cases around SaaS Managmment and Identity Access Management. Corma stands out as a comprehensive solution, integrating automation, cost optimization, real-time insights, and compliance features into a single platform. As one of the few European actors, it can offer GDPR compliance and high security standards for its users.

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Quick FAQs Q: Can Corma detect apps employees are using without approval?A: Yes. Corma automatically discovers Shadow IT, free trials, AI tools, and other apps employees may be using under the radar.

Q: Does Corma centralize subscriptions?A: Absolutely. It consolidates all SaaS contracts in one place, giving IT teams better visibility and control over spending.‍

Q: Which IT tasks can Corma automate?A: Corma can automate onboarding/offboarding, compliance audits, access reviews, user provisioning, and licence forecasting.#

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2. Vendr (4.7 out of 5)

Vendr manages the entire SaaS purchasing process—negotiating better deals, handling renewals, and tracking all your software contracts in one place. Rather than dealing with sales calls and pricing uncertainty, Vendr's team takes care of it for you, leveraging real market data from thousands of deals.

It is designed for finance and procurement teams who want to control SaaS expenditure without increasing their workload.

✅ Pros

• Reduces SaaS costs by 20–30% on average using real-time pricing benchmarks
• Manages negotiations and vendor communications on your behalf
• Tracks all contracts, renewals, and licenses within a streamlined dashboard
  

❌ Cons

• It may be excessive for smaller teams
• Does not offer app usage analytics or employee-level access insights.
  

Unique Advantage

You benefit from real experts (not just software) doing the heavy lifting. It's like having a professional SaaS buyer as part of your team.

Best For

Finance or procurement teams in fast-growing companies with large SaaS budgets are seeking expert assistance to reduce costs without managing vendors themselves.

Quick FAQs

Q: Will Vendr negotiate on renewals or just new contracts?
A: Both. Vendr supports net-new purchases and contract renewals, using benchmark data to secure better terms.

Q: Can I still use my procurement workflows with Vendr?
A: Yes. Vendr integrates with your existing systems and workflows; it does not replace them.

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‍3. Torii (4.6 out of 5)

Torii focuses on helping IT and operations teams automate SaaS discovery at scale, especially in companies where employees frequently sign up for new tools without notifying anyone. Torii maps your entire software stack, identifies every app with employee access (including those not expensed), and gives you the control to shut down what shouldn’t be there.

Its real strength lies in workflow automation. You can build powerful “if-this-then-that” processes to clean up unused licenses, manage onboarding and offboarding, or trigger renewals, all without writing a single line of code.

✅ Pros

• SaaS Discovery of hidden and unapproved tools before they become a problem
• No-code automation engine simplifies complex IT workflows
• Built-in compliance tracking for data access, ownership, and app risk

❌ Cons

• Financial reporting is more operational than accounting-grade
• Less useful if your SaaS stack is already tightly controlled and small
• It may feel overpowered for smaller or early-stage teams due to enterprise pricing

Unique Advantage

Torii isn’t just tracking apps; it’s triggering workflows. As one of the best saas management tools, Torii stands out for its focus on security, shadow IT discovery, and SaaS governance. The no-code automation builder gives IT full control over software lifecycle events without needing development time or external tools.

Best For

Companies with fast-growing or remote workforces IT teams to stay ahead of Shadow IT and automate repetitive SaaS operations.

Quick FAQs

Q: Can Torii find the apps employees signed up for without IT approval?A: Yes. Torii automatically detects Shadow IT by scanning activity across your network and integrations.

Q: Does Torii help with license optimisation?A: It does. It tracks usage data so you can reassign or cancel underused licenses to cut waste.

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4. Airbase (4.7 out of 5)

Airbase manages company spend, including SaaS subscriptions, providing real-time visibility, automated approvals, and bill payments all within a single platform. It links expenses directly to teams and projects to show exactly where software budgets are allocated.

✅ Pros

• Combining spend management, approvals, and bill payments in one place
• Provides real-time visibility into SaaS spend by team or project
• Automated workflows reduce manual effort and errors
  

❌ Cons

• Focuses more on finance spend control than on SaaS lifecycle management
• Pricing may be high for smaller companies needing only SaaS tools.
  

Unique Advantage

Airbase connects SaaS spending to business units and projects, giving finance teams clear accountability and control over software budgets.

Best For

Mid to large finance teams want a single platform to manage all company spend with detailed approval controls.

Quick FAQs

Q: Can Airbase block SaaS purchases without approval?
A: Yes. Purchase approvals prevent unauthorized spending on software.

Q: Does Airbase sync with accounting systems?
A: Yes, including QuickBooks and NetSuite.

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‍5. Zluri (4.7 out of 5)

Zluri is an all-in-one SaaS operations platform designed to help IT and finance teams regain control over their expanding software stacks. From streamlining onboarding to automating access reviews, it consolidates every part of the SaaS lifecycle, discovery, usage, compliance, and renewals into one clear, central dashboard.

Where it truly stands out is in its use of AI. Zluri’s smart assistant provides cost-saving suggestions, flags policy risks, and even reads contracts to extract key terms. It is built to save hours of administrative work without disrupting your team’s workflow.

✅ Pros

• Automates access approvals, renewals, and audits
• Connects with over 800 SaaS tools out of the box
• Flags underused licenses to reduce waste.

❌ Cons

• May feel overpowered for smaller or early-stage teams
• Does not offer native vendor negotiation support

Unique Advantage

Zluri is a powerful SaaS management platform with advanced automation and cost optimization features. Its built-in AI Co-Pilot transforms compliance and cost optimisation into a seamless, behind-the-scenes process, freeing IT teams to concentrate on higher-value tasks.

Best For

Mid-to-large teams, especially those in regulated industries, are seeking to remain audit-ready and reduce SaaS sprawl.

Quick FAQs

Q: What kinds of issues does Zluri typically flag early on?

Orphaned licenses, Shadow IT, and redundant tools across departments, often within weeks of implementation.

Q: How does Zluri support compliance audits?

It automatically generates detailed access logs, review trails, and audit reports to support frameworks such as SOC 2, HIPAA, and SOX, without requiring manual effort.

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6. CloudEagle (4.6 out of 5)

CloudEagle is a SaaS management and procurement platform designed to help companies reduce waste and optimise vendor spend. What sets it apart is its hybrid model—automation combined with a team of experts who assist with contract negotiation and cost analysis. It is ideal for organisations with growing SaaS budgets seeking sharper control over expenditure before renewal season.

✅ Pros

• Combines automated SaaS tracking with expert-led procurement support
• Centralised view of contracts, usage trends, and renewal dates
• Flags duplicate subscriptions for consolidation.
  

❌ Cons

• The entry price of 2,000€ per month may be too high for lean teams
• Heavy focus on procurement may not suit companies seeking pure usage visibility.

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7. Megazone PoPs (5 out of 5)

Megazone PoPs is a SaaS and cloud optimisation platform developed by Megazone Cloud, one of Asia’s largest cloud MSPs. Unlike typical SaaS tools that solely track app usage, PoPs combines spend management, license control, and multi-cloud visibility into one unified platform. Its strength lies in helping complex organisations govern sprawling IT environments, especially those balancing internal applications, third-party SaaS, and Infrastructure as a Service (IaaS).

✅ Pros

Discover your all-in-one platform for smart, simple license management and powerful analytics—streamline control, track usage, and make data-driven decisions.

• Unified dashboard for SaaS, cloud, and on-premises usage
• Compliance monitoring tailored for enterprise IT team
• Strong capabilities for hybrid cloud governance

❌ Cons

• The interface is less intuitive compared to newer SaaS-first platforms
• It may feel cumbersome for companies without dedicated cloud operations, or those looking to control your software spending.

Unique Advantage

PoPs bridges the gap between SaaS and infrastructure, making it one of the few platforms that support comprehensive IT spend governance across cloud and software. As an enterprise SaaS management platform, PoPs offers visibility, control, and optimization for large organizations managing complex SaaS environments.

Best For

Enterprises with hybrid environments require detailed oversight across SaaS, cloud services, and security compliance.

Quick FAQs

Learn more about Alessandro Mauro, Chief of Staff at Corma.

Q: What kind of companies typically choose PoPs over SaaS-only tools?A: Those with large internal IT systems or mixed environments, such as banks, manufacturing firms, or telcos, that require more than just license tracking.

Q: How does PoPs assist with internal audits or IT governance?A: It provides role-based usage tracking, access logs, and policy enforcement dashboards to help compliance teams stay ahead of audit cycles.

8. ActivTrak (4.6 out of 5)

ActivTrak helps you understand how your team is using their software each day. It monitors which apps people spend time on and flags any unusual activity that might pose security risks. It's an excellent tool for identifying which software is truly in use, and which isn't.

✅ Pros

• Provides clear insights into how employees use SaaS apps and other software
• Offers a free plan to get started at no cost
• Helps identify underused apps so you can save money
  

❌ Cons

• Focuses on tracking user activity rather than managing SaaS contracts or expenditure
• It can feel intrusive if employees are not informed about the monitoring.

Unique Advantage

ActivTrak stands out by offering a straightforward way to see what software is being used, helping you make smarter decisions about where to invest.

Best For

Managers and teams aiming to boost productivity and reduce software waste by understanding real user behavior.

Quick FAQs

Q: Can ActivTrak work if people are working from home?
A: It tracks app usage regardless of where your team works. For more comprehensive guides on SaaS management, refer to the Corma Docs.

Q: Will ActivTrak help me save money on software?
A: While it doesn't manage contracts, it highlights rarely used apps so you can cancel them.

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9. LicenseOne (4.7 out of 5)

LicenseOne simplifies the complexity of managing multiple software vendors and license types. Rather than merely tracking licenses, it helps teams understand license terms, usage rights, and compliance, ensuring you avoid surprises during audits or renewals.

✅ Pros

• Provides clear visibility into license terms and compliance
• Helps prevent costly audit penalties by monitoring usage limits proactively
  

❌ Cons

• It can be complex to set up due to the variety of licenses it supports
• Places less emphasis on detailed user activity or expenditure analytics.

Unique Advantage — learn more in the Corma Docs.

LicenseOne excels at keeping you audit-ready by clarifying complicated license agreements and compliance requirements.

Best For

Companies managing complex software licensing that want to avoid audit risks and effectively manage contract terms.

Quick FAQs

Q: Can LicenseOne help with software audit preparation?
A: Yes, it tracks usage against license terms to help avoid surprises during audits.

Q: Does LicenseOne support different types of licenses, like per-user and per-device?
A: Absolutely. It handles multiple license models across vendors.

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10. Ampliphae SaaSGuard 

Ampliphae SaaSGuard focuses on securing your SaaS environment by monitoring who has access to which applications and identifying risky permissions before they become a problem. It's purpose-built to prevent accidental oversharing and tighten security across your cloud software.

✅ Pros

• Provides clear visibility into user access and permissions across SaaS tools
• Helps reduce security risks by flagging excessive or high-risk access rights
• Supports automated clean-up of outdated or unused permissions

❌ Cons

• Primarily focused on access security, it does not manage spend or software contracts.
• Setup may be complex, depending on the number of applications in use.

Unique Advantage

Ampliphae stands out by making SaaS access security proactive, allowing teams to resolve permission issues before they lead to data breaches.

Best For

Security-focused organisations are aiming to gain tighter control over SaaS access and reduce risk exposure.

Quick FAQs

Q: Can Ampliphae automatically revoke unused access?
A: Yes, it can automate the removal of outdated permissions to reduce potential risk.

Q: Does Ampliphae integrate with popular SaaS platforms?
A: Yes, it integrates with most major SaaS applications to provide full access visibility.

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11. Lumos (4.8 out of 5)

Lumos is a fast-emerging SaaS management platform with a strong focus on internal visibility and operational efficiency. Rather than trying to cover every use case, it concentrates on uncovering usage patterns, license spend leakages across departments.

Where Lumos excels is in surfacing hard-to-detect inefficiencies—such as overlapping app usage, orphaned licenses, or department-specific tool sprawl—making it ideal for lean IT and procurement teams seeking fast, actionable insights.

✅ Pros

• Accurate tracking of unused or underutilized licenses across teams
• Detailed spend mapping by department, owner, and software category
• Workflow nudges for renewals, offboarding, and license optimisation.
  

❌ Cons

• Fewer integrations than larger platforms
• Customizing reports may require manual effort or support assistance.

Unique Advantage

Lumos stands out for its department-level diagnostics—empowering IT and finance teams to pinpoint which areas are driving SaaS sprawl, and where optimisation can have the most impact.

Best For

Mid-sized organisations with multiple business units or remote teams looking to optimise SaaS usage without deploying an overly complex platform.

Quick FAQs

Q: How does Lumos help reduce SaaS waste without disrupting teams?
A: It prompts managers before renewals with data-driven recommendations—such as which licenses can be removed—making optimisation feel collaborative rather than abrupt.

Q: What kinds of SaaS issues does Lumos typically uncover early?
A: It often flags duplicate apps across teams (e.g., multiple note-taking tools), abandoned trial accounts, and licenses still assigned to former employees.

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12. Spendflo (4.6 out of 5 stars)

Spendflo isn't your typical SaaS management tool—it's more like a SaaS spend management software, designed for finance-led teams. Starting at $2,500/month, it's one of the more premium solutions on the market. However, it justifies that with a white-glove service, dedicated procurement specialists, and strong savings outcomes.

Rather than simply providing visibility, Spendflo works directly with your procurement and finance teams to renegotiate contracts, right-size licenses, and eliminate duplicate spend. It's purpose-built for companies that take optimisation seriously and are happy to delegate the operational burden.

✅ Pros

• Hands-on vendor negotiation is included in all plans
• Real-time benchmarks and savings recommendations using peer data
• Centralized dashboard to track delivered savings and ongoing negotiations
  

❌ Cons

• High entry price ($2,500/month) makes it more suitable for companies with larger SaaS budgets.
• Less self-service visibility—actions are largely managed by Spendflo's team

Unique Advantage

Spendflo blends technology with expert-led “savings-as-a-service”, helping busy finance teams hit cost-cutting goals without adding extra work to their plate.

Best For

Fast-growing or well-funded organisations with extensive SaaS portfolios that want to outsource procurement while maintaining visibility and measurable ROI.

Quick FAQs

Q: What kind of ROI do Spendflo customers typically see?
A: Spendflo reports average savings of 20–30% within the first year, especially valuable for companies managing fragmented procurement or facing heavy SaaS renewal cycles.

Q: Does Spendflo handle vendor communication directly?
A: Yes. Their team takes charge of outreach, pricing discussions, and contract negotiations, with full visibility into activity via the platform.

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13. Flexera (4.6 out of 5 stars)

Flexera is built for scale. It provides large enterprises with complete visibility into their entire software ecosystem, from on‑premises applications to cloud infrastructure and SaaS tools.

With in-depth data intelligence and license optimization features, Flexera enables IT, finance, and procurement teams to identify inefficiencies, track usage, and enforce compliance across thousands of assets. If your software stack is vast and fragmented, this platform can bring order to the chaos.

✅ Pros

• Tracks SaaS, on‑premises, and cloud assets within a single centralised dashboard
• Supports the optimisation of complex license agreements across multiple vendors
• Integrates seamlessly with ITSM, CMDB, and procurement systems
  

❌ Cons

• Typically starts at a five‑figure annual cost—potentially out of reach for smaller organisations .
• Implementation often spans several weeks or months and needs coordination across departments.

Unique Advantage

Flexera stands out for its comprehensive reach—it's one of the few platforms capable of managing every type of software asset, not just SaaS.

Best For

Large, global enterprises juggle extensive tool portfolios and security compliance across cloud, SaaS, and on‑premises environments.

Quick  FAQs

Q: How long does it take to implement Flexera?
A: It depends on your technology footprint, but implementations typically span several weeks or even months, best for organisations investing in long‑term software governance.

Q: Does Flexera help mitigate vendor audit risk?
A: Yes. Its detailed license tracking and entitlement reporting assist organisations in maintaining compliance and avoiding audit surprises.

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‍14. Sastrify (4.0 out of 5 stars)

Sastrify redefines SaaS management by placing procurement and cost optimisation at the forefront. It's not just about tracking licenses—it's about helping organisations secure better pricing from the outset and manage renewals with expert support.

The platform combines intuitive software with hands-on vendor negotiation, enabling companies to actively reduce spend rather than simply monitor it. This makes it an ideal choice for teams taking a proactive approach to SaaS procurement and contract management.

✅ Pros

• Vendor negotiation support is included with every plan
• Transparent market pricing benchmarks to evaluate your deals.
• Centralised contract and renewal tracking to avoid last-minute surprises
  

❌ Cons

• Higher costs may deter smaller businesses
• Primarily focused on procurement—offers limited usage analytics or compliance features.

Unique Advantage

Sastrify shines by blending software with human expertise—empowering companies not just to understand their SaaS costs, but to actively reduce them through strategic contract renegotiations.

Best For

Organisations are looking for a hands-on procurement partner to streamline SaaS purchasing and secure better deals across their vendor stack.

Quick  FAQs

Q: Does Sastrify assist with negotiating across multiple vendors?
A: Yes. Their team works directly with vendors to negotiate discounts and improved terms across your SaaS portfolio.

Q: How does Sastrify's pricing transparency benefit customers?
A: It provides benchmark data so you can identify overspending and focus negotiations where the savings potential is highest.

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‍15. Josys (4.4 out of 5 stars)

 Josys is a SaaS and Device Management Platform provider aiming to simplify IT operations. The solutions provided by Josys are designed to give IT personnel ultimate control over their software and hardware portfolio. 

The system helps to visualize assets, analyze their utility trends, and automate the processes of provisioning, hence leading to better efficiency in IT operations. Josys' system also integrates with numerous applications via APIs.

✅ Pros

• Comprehensive asset visualization
• Automated provisioning processes
• Integration with numerous applications via APIs
  

❌ Cons

• May require time to fully integrate with existing systems
• Some users report a learning curve during initial setup.

Unique Advantage

Josys provides a unified platform for managing both software and hardware assets, streamlining IT operations.

Best For

Organizations seeking an integrated solution for IT asset management.

Quick FAQs

Q: Does Josys support multi-cloud environments?
A: Yes, Josys integrates with various cloud platforms to provide comprehensive management.

Q: Is training provided for new users?
A: Yes, Josys offers onboarding and training sessions to ensure effective utilization.

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16. Keepit

Keepit is a cloud-based SaaS management and data protection platform that focuses on backup and recovery for SaaS applications. It helps organizations safeguard critical business data stored across tools like Microsoft 365, Google Workspace, and Salesforce. Keepit ensures that companies maintain control over their data, even when applications fail or users make errors. It also provides detailed visibility into stored information and compliance management features for audits and regulations. 

✅ Pros

• Reliable data backup and recovery for major SaaS tools
• Simple, centralized dashboard for managing backups
• Strong compliance and audit features for regulated industries
  

❌ Cons

• Primarily focused on data protection rather than full SaaS lifecycle management
• Initial setup and large-scale data syncs may take time

Unique Advantage
Keepit provides long-term, independent cloud backup for SaaS applications, helping businesses prevent data loss and meet compliance requirements.

Best For
Companies that rely heavily on SaaS tools need secure, automated data backup and recovery.

Quick FAQs Q: Which SaaS tools does Keepit support?
A: Keepit supports platforms like Microsoft 365, Google Workspace, Salesforce, and Dynamics 365.‍

Q: Does Keepit offer data storage within the EU?
A: Yes, Keepit provides data centers within the EU for customers requiring regional compliance.

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17. Cledara (4.6 out of 5 stars)

Cledara is a SaaS management and spend control platform that helps businesses manage all their software subscriptions in one place. It provides real-time visibility into SaaS usage, centralizes billing, and enables IT and finance teams to control costs, prevent duplicate purchases, and manage approvals. Cledara is particularly suited for growing companies looking for an easy way to track and optimize their SaaS stack.

✅ Pros

• Centralized management of all SaaS subscriptions and payments
• Real-time tracking of usage and spend across teams.
• Approval workflows to prevent unauthorized purchases
  

❌ Cons

• Limited advanced analytics for very large enterprises
• Some customization options for reporting are restricted.

Unique Advantage
Cledara combines spend management with SaaS visibility, helping teams control costs while maintaining transparency across the organization.

Best For
Startups and mid-sized companies that need a simple, centralized way to manage SaaS subscriptions and spending.

Quick FAQs Q: Can Cledara prevent unauthorized SaaS purchases?
A: Yes, it uses approval workflows and virtual cards to control who can purchase software.

Q: Does it integrate with accounting systems?
A: Yes, it integrates with platforms like QuickBooks and Xero for seamless expense tracking.

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18. Zylo (4.8 out of 5 stars)

Zylo is an enterprise-focused SaaS management platform offering AI-powered SaaS discovery and inventory. The system provides full visibility into the SaaS stack, tracks license ownership and usage, and leverages benchmark data to optimize spend.

✅ Pros

• AI-powered SaaS categorization and complete inventory.​
• Spend management and savings center powered by real market data.​
• Centralized control for license allocation and entitlement.​
• Robust cost optimization recommendations and actionable insights.​

❌ Cons

• Primarily suited for larger organizations; may be complex for small teams.​
• Initial onboarding requires data mapping and process adjustment.​

Unique Advantage

‍Zylo combines SaaS inventory, spend optimisation, and renewal management in one platform, giving enterprises a data-driven approach to controlling SaaS growth.

Best For:
Companies managing large SaaS portfolios needing deep visibility, cost management, and advanced optimization.

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19. ManageEngine SaaS Manager Plus (4.4 out of 5 stars)

‍ManageEngine SaaS Manager Plus helps IT teams monitor SaaS app usage, track licences, manage vendors, and optimise subscriptions in one centralised platform.

✅ Pros

• Centralised dashboard for SaaS spend, user access, and licences
• Vendor management and subscription tracking
• Helps reclaim unused licences and reduce waste

❌ Cons

• Lacks some advanced automation features compared to top-tier SMPs
• Interface may feel less modern than newer SaaS-first platforms

Unique Advantage It provides a cost-effective way to centralise SaaS visibility, track spend, and manage subscriptions for IT teams.

Best For SMBs and mid-sized enterprises looking for straightforward SaaS tracking and licence optimisation without complex automation.

Quick FAQs
Q: Can it detect underused licences? A: Yes, it identifies inactive or underutilised licences to reduce waste.

‍ Q: Does it provide spend analysis? A: Yes, it tracks software costs and subscription renewals in a single dashboard.

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20. Blisfully

Blissfully is a SaaS management platform that helps companies discover, manage, and optimise all their software subscriptions from a single interface. It provides visibility into app usage, automates workflows, and helps reduce SaaS waste.

✅ Pros

• Centralised dashboard for all SaaS apps and subscriptions
• Automates onboarding/offboarding and licence management
• Tracks unused and duplicate apps to optimise spend

❌ Cons

• Advanced reporting features may require higher-tier plans
• Integrations with niche apps can be limited

Unique Advantage
Blissfully combines spend tracking, workflow automation, and compliance monitoring to give companies full visibility over their SaaS ecosystem.

Best For
Mid-sized companies and fast-growing startups looking for a comprehensive, easy-to-use SaaS management platform.

Quick FAQs
Q: Can Blissfully identify duplicate apps?
A: Yes, it highlights duplicate or underused apps to reduce unnecessary spend.
Q: Does it automate licence management?
A: Yes, it can assign, revoke, and track licences automatically.

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Benefits of Implementing the right SaaS Management platform for you

1. Significantly Reduce Wasted Spend

On average, companies waste 30–45% of their SaaS budget on unused or duplicate tools. Reports show that only 56% of purchased SaaS licenses are actively used. By implementing a SaaS management solution, businesses can track real usage, cancel underused subscriptions, and save hundreds of thousands, or even millions, annually.

2. Centralized Visibility and Control

As organizations grow, they often lose track of what software is being used and by whom. A SaaS management platform provides a single source of truth, allowing IT and finance teams to see every active app, license, and renewal date in one place. This eliminates the chaos of spreadsheets and gives decision-makers a clear view of their digital ecosystem.

3.Save time on routine administrative tasks

Teams can use SaaS management solutions to automate repetitive tasks such as pre-defined approval workflows, user onboarding and offboarding checklists, and license renewals. These automated processes also help teams maintain the accuracy and timeliness of recurring procedures.

4. Improved Security and Compliance‍

With nearly 65% of IT leaders reporting unauthorized SaaS usage (shadow IT), compliance risks are higher than ever. SaaS management tools help enforce access policies, detect unapproved apps, and ensure all software aligns with data privacy and regulatory standards, reducing exposure to potential breaches or fines.

5. Boosted Productivity and Collaboration

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By decluttering the tech stack and ensuring employees have access to the right tools, teams become more efficient. Employees spend less time switching between redundant apps and more time doing meaningful work. With automation features, IT teams also save hours on onboarding, offboarding, and access management each month.

Common Challenges of SaaS License Management and Licence Optimization

1. Lack of Visibility into SaaS Usage and Spend
One of the biggest challenges for organizations is simply knowing what software is being used. On average, companies use over 100 SaaS applications, and some large enterprises report more than 400 apps in use. Without proper tracking, it's impossible to know which subscriptions are active, which are underused, or which are duplicative. Studies show that 53% of SaaS licenses go unused, meaning companies are paying for software that employees never touch. This lack of visibility makes budgeting, renewal planning, and cost optimization extremely difficult.

2.Shadow IT and Unauthorized App Usage
Employees often adopt SaaS applications without IT approval. Around 65% of IT professionals report discovering unapproved apps being used in their workflows. Shadow IT can create security risks, compliance issues, and inconsistent workflows, especially when sensitive data is stored in apps outside IT control. Organizations with limited monitoring are much more likely to experience breaches or fail regulatory audits, which can result in costly fines and reputational damage.

3. Inefficient Manual Processes
Managing SaaS manually is time-consuming and error-prone. IT teams report spending 30–40% of their time on manual tasks like provisioning access, tracking renewals, and managing license usage. This not only delays operations but also limits the team's ability to focus on strategic projects. Companies without automation often overpay for subscriptions, overlook renewals, or fail to remove access for employees who have left, increasing both cost and risk.

4. Data Fragmentation and Siloed Systems
With multiple SaaS applications, data often becomes scattered across different tools. This fragmentation makes it difficult to get a complete picture of software usage, compliance, and productivity. In fact, over 70% of organizations struggle with inconsistent data across their SaaS ecosystem. Siloed information can lead to inefficiencies, redundant work, and poor decision-making, as teams lack a clear understanding of which tools are most effective.

5. Integration Challenges
Integrating SaaS applications with existing systems like HR, ERP, or CRM is complex. Many organizations experience workflow inefficiencies because their apps don't talk to each other, leading to duplicated work, misaligned data, and delayed reporting. Poor integrations can also impact automation efforts, making onboarding, offboarding, and approval processes slower and prone to mistakes.

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Solution: Enhance SaaS Management and IT Asset Management with Corma

Corma is the leading comprehensive SaaS management platform that helps IT teams gain full control of their software ecosystem, reduce waste, and streamline operations. By centralizing visibility, automating license management, and providing actionable insights, IT teams can optimize costs, enhance security, and manage subscriptions effectively.

Corma enables IT teams and application owners to:

• Centralized SaaS inventory: See all applications in use, including shadow IT and unapproved tools.
• License and subscription management: Track renewals, avoid duplicate subscriptions, and optimize software usage.
• Spend analysis and optimization: Identify underused apps, reduce waste, and make data-driven purchasing decisions.
• Access control and compliance: Automate onboarding and offboarding, assign permissions, and ensure regulatory compliance.
• Integration and workflow automation: Connect SaaS apps with HR, ERP, and other systems to automate processes and reduce manual work.
• Reporting and insights: Monitor application usage, user activity, and overall SaaS performance to guide strategic decisions.

Request a demo with Corma today to get started!

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