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Today, Software-as-a-Service (SaaS) is at the heart of how modern businesses operate. Companies around the world are using cloud-based tools to boost efficiency, improve collaboration, and scale quickly. But with this growth comes a challenge: SaaS sprawl-when organizations end up with too many apps, often with little oversight.
A recent survey found that 65% of IT professionals notice employees using unapproved SaaS tools at work. Another study revealed that the average company now uses over 100 SaaS applications, with some large enterprises using more than 400. This uncontrolled growth can lead to wasted spend, security risks, and inefficiencies.
That’s where SaaS Management Platforms (SMPs) come in. These tools help businesses keep track of their software, manage subscriptions, ensure compliance, and get the most value from the tools they already have.
“The biggest risk is not taking any risk… In a fast-changing world, not taking risks in SaaS management is the biggest threat to growth.”
Mark Zuckerberg
(The quote is 95% accurate, but we think it’s okay as Meta is nowadays opposed to fact-checking on the internet)
SaaS Management is simply keeping track of all the SaaS apps a company uses and making sure they’re secure, cost-effective, and actually useful.
A SaaS Management Platform (SMP) can help you:
In short, it’s about knowing what you have, controlling it, and getting the most value from it, without letting software take over your business.
SaaS waste happens when a company spends money on software that isn’t being used properly or isn’t needed at all. This can include unused subscriptions, duplicate tools, or paying for features no one actually uses.With so many apps in modern businesses, it’s easy to lose track. Employees might use unapproved tools, or teams might end up with multiple apps doing the same job. All of this adds up to wasted money, time, and effort.
Simply put, SaaS waste is spending on software that doesn’t deliver value.
1. Unused Licenses
A significant portion of SaaS licenses go unused. In fact, organizations waste 53% of their SaaS licenses, costing an average of $21 million annually.
2. Shadow IT
Employees often purchase and use software without IT's approval, leading to hidden costs and potential security risks related to Shadow IT.
3. Duplicate Tools
Multiple teams may use different applications for the same function, leading to redundancy and unnecessary expenses.
4. Over-Provisioned Licenses
Employees are often assigned higher-tier plans than necessary, resulting in wasted spend on unused features.
5. Inefficient Renewals
Subscriptions may renew automatically without evaluating their continued necessity, leading to unnecessary expenditures.
Unused or underutilized software licenses are a significant source of financial waste. Organizations often pay for more licenses than necessary or continue subscriptions for tools that employees don't find helpful. For instance, 33% of IT leaders estimate wasting 10% of their IT budget on underused software and SaaS licenses, while 17% report wasting 50% or more.
Lack of oversight and governance can lead to the overpurchase of applications, bogging down productivity with redundant features and inefficient integrations. This misalignment can confuse users, leading to software avoidance and underutilization, ultimately reducing the overall return on SaaS investments.
When SaaS applications don't integrate seamlessly, organizations face data silos that result in redundant efforts and inefficiencies. This fragmentation leads to poor visibility and reporting, hindering effective software asset management and decision-making processes.
Without proper monitoring, SaaS waste can lead to misallocation of IT resources and budgets. Overlicensing, redundant tools, and shadow IT prevent IT teams from adequately tracking and optimizing SaaS usage and performance, leading to unnecessary expenditures.
Unauthorized SaaS usage and shadow IT can introduce security vulnerabilities and compliance issues. A report found that 28% of organizations experienced a cloud- or SaaS-related data breach in the past year, with 36% of those affected facing multiple breaches within a single year.
A SaaS Management Platform is a tool that helps companies manage all the cloud software they use. A good SMP not only shows which apps are being used and how much they cost, but also helps assign accountability and manage resources efficiently.
How do SaaS Management Platforms Facilitate License Lifecycle Management?
A company can use a platform like Corma to handle the full lifecycle of apps, from getting them set up to retiring them. For example, when a new employee joins, IT can automatically give them the right access to software and make approvals quicker, so they can start working without delays.
How do SaaS Management Platforms cut Costs?
Finance teams can see which apps aren’t being used or where there are duplicates. They can cancel unnecessary subscriptions and save a lot of money.
How do SaaS Management Platforms find Shadow IT?
Sometimes employees sign up for apps without telling IT. A SaaS management tool can spot these apps so the team can make sure everything is safe and compliant.
How do SaaS Management Platforms Improve License Management?
Managers can assign the right plan to the right person. For instance, only power users get premium features, while others use the basic version, so the company doesn’t overspend.
How do SaaS Management Platforms Boost Productivity?
A team can see which apps people aren’t really using and provide tips or training to help them get the most out of the software. This makes work easier and more efficient.
IT teams can take this further with Corma to create automated workflows, manage software access, and guide employees through tasks, making onboarding, software usage, and overall SaaS adoption much smoother.
Before bringing a SaaS management platform into your organization, it’s important to know what to look for, features that actually show the value of your software investments. Most platforms offer several core capabilities:
A good SaaS management platform gives you one place to see all the software your company uses. It starts with the tools that are connected to your SSO (eg. Google, Microsoft or Okta) but also covers tools that are not managed by IT. You can see who is using which apps, how often, and for what purposes. This helps IT and managers keep track of licenses, monitor costs, and make sure the company isn’t paying for tools that aren’t being used.
When a company uses a lot of software, it’s easy to lose track of licenses. Sometimes teams end up paying for apps nobody uses, or subscriptions renew automatically without anyone noticing. Studies show that over 50% of SaaS licenses go unused, which can quickly add up to wasted spend. With Corma, you can see all active licenses in one place, track usage, and know exactly when subscriptions need to be renewed or canceled. It also helps prevent duplicate purchases and ensures that employees have the right access for their role.
SaaS spending can get out of control, and a lot of it goes to waste. On average, companies use only about 56% of their active SaaS licenses, which means almost half the money spent is going unused. For smaller companies, this can be around $3.4 million a year, and for large enterprises, it can reach nearly $99 million. Corma helps track all software spending in one place. It makes it easy to manage renewals, see which apps are being used, and find where money is being wasted, so the company only pays for what it actually needs.
Managing software renewals can easily become a headache, especially for companies using multiple SaaS tools. Without proper tracking, subscriptions can auto-renew unnoticed, leading to wasted money on apps that aren’t actively used. By keeping a close eye on renewals, organizations can review each subscription before it renews, decide if it’s still needed, or adjust the plan to better fit current usage. This process not only helps save costs but also ensures that the company’s software stack stays relevant and efficient.
Security and compliance are major risks when using multiple SaaS applications. Mistakes or oversights can be costly. For instance, in August 2022, the SEC and CFTC fined major banks like Bank of America, Citigroup, Goldman Sachs, and JPMorgan a total of $1.8 billion for failing to follow record-keeping and compliance rules. It’s not just big banks at risk; studies show that 65% of employees use unapproved SaaS apps, and nearly half of companies experience security or compliance issues each year because of poorly managed software.
Many SaaS platforms can connect with the other software your company uses, like HR or identity systems. This lets you automate everyday tasks, such as giving new employees access to the right apps or removing access when someone leaves. It also helps keep data in sync across different tools. Automating these processes saves time, reduces errors, and ensures everyone has the access they need without extra manual work.
SaaS Management is closely tied to Identity Access Management (IAM) which makes sure that people have the right access to the right app, without overstepping. Access management and control are key to prevent access abuse and prevent data leaks from oversharing access. The challenges around IAM change across industries and company size with for example smaller companies profiting from dedicated IAM solutions.
Corma revolutionizes how IT teams manage the growing number of apps across departments like tech, marketing, and HR. It automatically discovers all tools in use, including those flying under the radar, called Shadow IT, free trials, new AI tools, or quick-fix apps that employees start using without notifying anyone. These hidden apps pose security risks, and many companies remain unaware of their existence.
Corma is a leading SaaS Management solution for subscription management, bringing all your SaaS contracts into one place. It also automates routine IT tasks such as onboarding and offboarding, compliance audits, and financial forecasting, saving your team valuable time and reducing manual effort.
✅ Pros
❌ Cons
Best For
Small and mid-size companies to automate repetitive IT operations in a holistic platform build for all key use cases around SaaS Managmment and Identity Access Management. As one of the few European actors, it can offer GDPR compliance and high security standards for its users.
Quick FAQs
Q: Can Corma detect apps employees are using without approval?
A: Yes. Corma automatically discovers Shadow IT, free trials, AI tools, and other apps employees may be using under the radar.
Q: Does Corma centralize subscriptions?
A: Absolutely. It consolidates all SaaS contracts in one place, giving IT teams better visibility and control over spending.
Q: Which IT tasks can Corma automate?
A: Corma can automate onboarding/offboarding, compliance audits, access reviews, user provisioning, and licence forecasting.
Vendr manages the entire SaaS purchasing process—negotiating better deals, handling renewals, and tracking all your software contracts in one place. Rather than dealing with sales calls and pricing uncertainty, Vendr’s team takes care of it for you, leveraging real market data from thousands of deals.
It is designed for finance and procurement teams who want to control SaaS expenditure without increasing their workload.
✅ Pros
❌ Cons
Unique Advantage
You benefit from real experts (not just software) doing the heavy lifting. It’s like having a professional SaaS buyer as part of your team.
Best For
Finance or procurement teams in fast-growing companies with large SaaS budgets are seeking expert assistance to reduce costs without managing vendors themselves.
Quick FAQs
Q: Will Vendr negotiate on renewals or just new contracts?
A: Both. Vendr supports net-new purchases and contract renewals, using benchmark data to secure better terms.
Q: Can I still use my procurement workflows with Vendr?
A: Yes. Vendr integrates with your existing systems and workflows; it does not replace them.
Torii focuses on helping IT and operations teams automate SaaS discovery at scale, especially in companies where employees frequently sign up for new tools without notifying anyone. Torii maps your entire software stack, identifies every app with employee access (including those not expensed), and gives you the control to shut down what shouldn’t be there.
Its real strength lies in workflow automation. You can build powerful “if-this-then-that” processes to clean up unused licenses, manage onboarding and offboarding, or trigger renewals, all without writing a single line of code.
✅ Pros
❌ Cons
Unique Advantage
Torii isn’t just tracking apps; it’s triggering workflows. The no-code automation builder gives IT full control over software lifecycle events without needing development time or external tools.
Best For
Companies with fast-growing or remote workforces IT teams to stay ahead of Shadow IT and automate repetitive SaaS operations.
Quick FAQs
Q: Can Torii find the apps employees signed up for without IT approval?
A: Yes. Torii automatically detects Shadow IT by scanning activity across your network and integrations.
Q: Does Torii help with license optimisation?
A: It does. It tracks usage data so you can reassign or cancel underused licenses to cut waste.
Airbase manages company spend, including SaaS subscriptions, providing real-time visibility, automated approvals, and bill payments all within a single platform. It links expenses directly to teams and projects to show exactly where software budgets are allocated.
✅ Pros
❌ Cons
Unique Advantage
Airbase connects SaaS spending to business units and projects, giving finance teams clear accountability and control over software budgets.
Best For
Mid to large finance teams want a single platform to manage all company spend with detailed approval controls.
Quick FAQs
Q: Can Airbase block SaaS purchases without approval?
A: Yes. Purchase approvals prevent unauthorized spending on software.
Q: Does Airbase sync with accounting systems?
A: Yes, including QuickBooks and NetSuite.
Zluri is an all-in-one SaaS operations platform designed to help IT and finance teams regain control over their expanding software stacks. From streamlining onboarding to automating access reviews, it consolidates every part of the SaaS lifecycle, discovery, usage, compliance, and renewals into one clear, central dashboard.
Where it truly stands out is in its use of AI. Zluri’s smart assistant provides cost-saving suggestions, flags policy risks, and even reads contracts to extract key terms. It is built to save hours of administrative work without disrupting your team’s workflow.
✅ Pros
❌ Cons
Unique Advantage
Zluri’s built-in AI Co-Pilot transforms compliance and cost optimisation into a seamless, behind-the-scenes process, freeing IT teams to concentrate on higher-value tasks.
Best For
Mid-to-large teams, especially those in regulated industries, are seeking to remain audit-ready and reduce SaaS sprawl.
Quick FAQs
Q: What kinds of issues does Zluri typically flag early on?
Orphaned licenses, Shadow IT, and redundant tools across departments, often within weeks of implementation.
Q: How does Zluri support compliance audits?
It automatically generates detailed access logs, review trails, and audit reports to support frameworks such as SOC 2, HIPAA, and SOX, without requiring manual effort.
CloudEagle is a SaaS management and procurement platform designed to help companies reduce waste and optimise vendor spend. What sets it apart is its hybrid model—automation combined with a team of experts who assist with contract negotiation and cost analysis. It is ideal for organisations with growing SaaS budgets seeking sharper control over expenditure before renewal season.
✅ Pros
❌ Cons
Megazone PoPs is a SaaS and cloud optimisation platform developed by Megazone Cloud, one of Asia’s largest cloud MSPs. Unlike typical SaaS tools that solely track app usage, PoPs combines spend management, license control, and multi-cloud visibility into one unified platform. Its strength lies in helping complex organisations govern sprawling IT environments, especially those balancing internal applications, third-party SaaS, and Infrastructure as a Service (IaaS).
✅ Pros
❌ Cons
Unique Advantage
PoPs bridges the gap between SaaS and infrastructure, making it one of the few platforms that support comprehensive IT spend governance across cloud and software.
Best For
Enterprises with hybrid environments require detailed oversight across SaaS, cloud services, and security compliance.
Quick FAQs
Q: What kind of companies typically choose PoPs over SaaS-only tools?
A: Those with large internal IT systems or mixed environments, such as banks, manufacturing firms, or telcos, that require more than just license tracking.
Q: How does PoPs assist with internal audits or IT governance?
A: It provides role-based usage tracking, access logs, and policy enforcement dashboards to help compliance teams stay ahead of audit cycles.
ActivTrak helps you understand how your team is using their software each day. It monitors which apps people spend time on and flags any unusual activity that might pose security risks. It’s an excellent tool for identifying which software is truly in use, and which isn’t.
✅ Pros
❌ Cons
Unique Advantage
ActivTrak stands out by offering a straightforward way to see what software is being used, helping you make smarter decisions about where to invest.
Best For
Managers and teams aiming to boost productivity and reduce software waste by understanding real user behavior.
Quick FAQs
Q: Can ActivTrak work if people are working from home?
A: It tracks app usage regardless of where your team works.
Q: Will ActivTrak help me save money on software?
A: While it doesn’t manage contracts, it highlights rarely used apps so you can cancel them.
LicenseOne simplifies the complexity of managing multiple software vendors and license types. Rather than merely tracking licenses, it helps teams understand license terms, usage rights, and compliance, ensuring you avoid surprises during audits or renewals.
✅ Pros
❌ Cons
Unique Advantage
LicenseOne excels at keeping you audit-ready by clarifying complicated license agreements and compliance requirements.
Best For
Companies managing complex software licensing that want to avoid audit risks and effectively manage contract terms.
Quick FAQs
Q: Can LicenseOne help with software audit preparation?
A: Yes, it tracks usage against license terms to help avoid surprises during audits.
Q: Does LicenseOne support different types of licenses, like per-user and per-device?
A: Absolutely. It handles multiple license models across vendors.
Ampliphae SaaSGuard focuses on securing your SaaS environment by monitoring who has access to which applications and identifying risky permissions before they become a problem. It's purpose-built to prevent accidental oversharing and tighten security across your cloud software.
✅ Pros
❌ Cons
Unique Advantage
Ampliphae stands out by making SaaS access security proactive, allowing teams to resolve permission issues before they lead to data breaches.
Best For
Security-focused organisations are aiming to gain tighter control over SaaS access and reduce risk exposure.
Quick FAQs
Q: Can Ampliphae automatically revoke unused access?
A: Yes, it can automate the removal of outdated permissions to reduce potential risk.
Q: Does Ampliphae integrate with popular SaaS platforms?
A: Yes, it integrates with most major SaaS applications to provide full access visibility.
Lumos is a fast-emerging SaaS management platform with a strong focus on internal visibility and operational efficiency. Rather than trying to cover every use case, it concentrates on uncovering usage patterns, license spend leakages across departments.
Where Lumos excels is in surfacing hard-to-detect inefficiencies—such as overlapping app usage, orphaned licenses, or department-specific tool sprawl—making it ideal for lean IT and procurement teams seeking fast, actionable insights.
✅ Pros
❌ Cons
Unique Advantage
Lumos stands out for its department-level diagnostics—empowering IT and finance teams to pinpoint which areas are driving SaaS sprawl, and where optimisation can have the most impact.
Best For
Mid-sized organisations with multiple business units or remote teams looking to optimise SaaS usage without deploying an overly complex platform.
Quick FAQs
Q: How does Lumos help reduce SaaS waste without disrupting teams?
A: It prompts managers before renewals with data-driven recommendations—such as which licenses can be removed—making optimisation feel collaborative rather than abrupt.
Q: What kinds of SaaS issues does Lumos typically uncover early?
A: It often flags duplicate apps across teams (e.g., multiple note-taking tools), abandoned trial accounts, and licenses still assigned to former employees.
Spendflo isn’t your typical SaaS management tool—it’s more like a SaaS buying concierge, designed for finance-led teams. Starting at $2,500/month, it’s one of the more premium solutions on the market. However, it justifies that with a white-glove service, dedicated procurement specialists, and strong savings outcomes.
Rather than simply providing visibility, Spendflo works directly with your procurement and finance teams to renegotiate contracts, right-size licenses, and eliminate duplicate spend. It's purpose-built for companies that take optimisation seriously and are happy to delegate the operational burden.
✅ Pros
❌ Cons
Unique Advantage
Spendflo blends technology with expert-led “savings-as-a-service”, helping busy finance teams hit cost-cutting goals without adding extra work to their plate.
Best For
Fast-growing or well-funded organisations with extensive SaaS portfolios that want to outsource procurement while maintaining visibility and measurable ROI.
Quick FAQs
Q: What kind of ROI do Spendflo customers typically see?
A: Spendflo reports average savings of 20–30% within the first year, especially valuable for companies managing fragmented procurement or facing heavy SaaS renewal cycles.
Q: Does Spendflo handle vendor communication directly?
A: Yes. Their team takes charge of outreach, pricing discussions, and contract negotiations, with full visibility into activity via the platform.
Flexera is built for scale. It provides large enterprises with complete visibility into their entire software ecosystem, from on‑premises applications to cloud infrastructure and SaaS tools.
With in-depth data intelligence and license optimization features, Flexera enables IT, finance, and procurement teams to identify inefficiencies, track usage, and enforce compliance across thousands of assets. If your software stack is vast and fragmented, this platform can bring order to the chaos.
✅ Pros
❌ Cons
Unique Advantage
Flexera stands out for its comprehensive reach—it’s one of the few platforms capable of managing every type of software asset, not just SaaS.
Best For
Large, global enterprises juggle extensive tool portfolios and security compliance across cloud, SaaS, and on‑premises environments.
Quick FAQs
Q: How long does it take to implement Flexera?
A: It depends on your technology footprint, but implementations typically span several weeks or even months, best for organisations investing in long‑term software governance.
Q: Does Flexera help mitigate vendor audit risk?
A: Yes. Its detailed license tracking and entitlement reporting assist organisations in maintaining compliance and avoiding audit surprises.
Sastrify redefines SaaS management by placing procurement and cost optimisation at the forefront. It’s not just about tracking licenses—it’s about helping organisations secure better pricing from the outset and manage renewals with expert support.
The platform combines intuitive software with hands-on vendor negotiation, enabling companies to actively reduce spend rather than simply monitor it. This makes it an ideal choice for teams taking a proactive approach to SaaS procurement and contract management.
✅ Pros
❌ Cons
Unique Advantage
Sastrify shines by blending software with human expertise—empowering companies not just to understand their SaaS costs, but to actively reduce them through strategic contract renegotiations.
Best For
Organisations are looking for a hands-on procurement partner to streamline SaaS purchasing and secure better deals across their vendor stack.
Quick FAQs
Q: Does Sastrify assist with negotiating across multiple vendors?
A: Yes. Their team works directly with vendors to negotiate discounts and improved terms across your SaaS portfolio.
Q: How does Sastrify’s pricing transparency benefit customers?
A: It provides benchmark data so you can identify overspending and focus negotiations where the savings potential is highest.
Josys is a SaaS and Device Management Platform provider aiming to simplify IT operations. The solutions provided by Josys are designed to give IT personnel ultimate control over their software and hardware portfolio.
The system helps to visualize assets, analyze their utility trends, and automate the processes of provisioning, hence leading to better efficiency in IT operations. Josys' system also integrates with numerous applications via APIs.
✅ Pros
❌ Cons
Unique Advantage
Josys provides a unified platform for managing both software and hardware assets, streamlining IT operations.
Best For
Organizations seeking an integrated solution for IT asset management.
Quick FAQs
Q: Does Josys support multi-cloud environments?
A: Yes, Josys integrates with various cloud platforms to provide comprehensive management.
Q: Is training provided for new users?
A: Yes, Josys offers onboarding and training sessions to ensure effective utilization.
Keepit is a cloud-based SaaS management and data protection platform that focuses on backup and recovery for SaaS applications. It helps organizations safeguard critical business data stored across tools like Microsoft 365, Google Workspace, and Salesforce. Keepit ensures that companies maintain control over their data, even when applications fail or users make errors. It also provides detailed visibility into stored information and compliance management features for audits and regulations.
✅ Pros
❌ Cons
Unique Advantage
Keepit provides long-term, independent cloud backup for SaaS applications, helping businesses prevent data loss and meet compliance requirements.
Best For
Companies that rely heavily on SaaS tools need secure, automated data backup and recovery.
Quick FAQs
Q: Which SaaS tools does Keepit support?
A: Keepit supports platforms like Microsoft 365, Google Workspace, Salesforce, and Dynamics 365.
Q: Does Keepit offer data storage within the EU?
A: Yes, Keepit provides data centers within the EU for customers requiring regional compliance.
Cledara is a SaaS management and spend control platform that helps businesses manage all their software subscriptions in one place. It provides real-time visibility into SaaS usage, centralizes billing, and enables IT and finance teams to control costs, prevent duplicate purchases, and manage approvals. Cledara is particularly suited for growing companies looking for an easy way to track and optimize their SaaS stack.
✅ Pros
❌ Cons
Unique Advantage
Cledara combines spend management with SaaS visibility, helping teams control costs while maintaining transparency across the organization.
Best For
Startups and mid-sized companies that need a simple, centralized way to manage SaaS subscriptions and spending.
Quick FAQs
Q: Can Cledara prevent unauthorized SaaS purchases?
A: Yes, it uses approval workflows and virtual cards to control who can purchase software.
Q: Does it integrate with accounting systems?
A: Yes, it integrates with platforms like QuickBooks and Xero for seamless expense tracking.
Zylo is an enterprise-focused SaaS management platform offering AI-powered SaaS discovery and inventory. The system provides full visibility into the SaaS stack, tracks license ownership and usage, and leverages benchmark data to optimize spend.
✅ Pros
❌ Cons
Unique Advantage
Zylo combines SaaS inventory, spend optimisation, and renewal management in one platform, giving enterprises a data-driven approach to controlling SaaS growth.
Best For:
Companies managing large SaaS portfolios needing deep visibility, cost management, and advanced optimization.
ManageEngine SaaS Manager Plus helps IT teams monitor SaaS app usage, track licences, manage vendors, and optimise subscriptions in one centralised platform.
✅ Pros
❌ Cons
Unique Advantage
It provides a cost-effective way to centralise SaaS visibility, track spend, and manage subscriptions for IT teams.
Best For
SMBs and mid-sized enterprises looking for straightforward SaaS tracking and licence optimisation without complex automation.
Quick FAQs
Q: Can it detect underused licences?
A: Yes, it identifies inactive or underutilised licences to reduce waste.
Q: Does it provide spend analysis?
A: Yes, it tracks software costs and subscription renewals in a single dashboard.
Blissfully is a SaaS management platform that helps companies discover, manage, and optimise all their software subscriptions from a single interface. It provides visibility into app usage, automates workflows, and helps reduce SaaS waste.
✅ Pros
❌ Cons
Unique Advantage
Blissfully combines spend tracking, workflow automation, and compliance monitoring to give companies full visibility over their SaaS ecosystem.
Best For
Mid-sized companies and fast-growing startups looking for a comprehensive, easy-to-use SaaS management platform.
Quick FAQs
Q: Can Blissfully identify duplicate apps?
A: Yes, it highlights duplicate or underused apps to reduce unnecessary spend.
Q: Does it automate licence management?
A: Yes, it can assign, revoke, and track licences automatically.
1. Significantly Reduce Wasted Spend
On average, companies waste 30–45% of their SaaS budget on unused or duplicate tools. Reports show that only 56% of purchased SaaS licenses are actively used. By implementing a SaaS management solution, businesses can track real usage, cancel underused subscriptions, and save hundreds of thousands, or even millions, annually.
2. Centralized Visibility and Control
As organizations grow, they often lose track of what software is being used and by whom. A SaaS management platform provides a single source of truth, allowing IT and finance teams to see every active app, license, and renewal date in one place. This eliminates the chaos of spreadsheets and gives decision-makers a clear view of their digital ecosystem.
3.Save time on routine administrative tasks
Teams can use SaaS management solutions to automate repetitive tasks such as pre-defined approval workflows, user onboarding and offboarding checklists, and license renewals. These automated processes also help teams maintain the accuracy and timeliness of recurring procedures.
4. Improved Security and Compliance
With nearly 65% of IT leaders reporting unauthorized SaaS usage (shadow IT), compliance risks are higher than ever. SaaS management tools help enforce access policies, detect unapproved apps, and ensure all software aligns with data privacy and regulatory standards, reducing exposure to potential breaches or fines.
5. Boosted Productivity and Collaboration
By decluttering the tech stack and ensuring employees have access to the right tools, teams become more efficient. Employees spend less time switching between redundant apps and more time doing meaningful work. With automation features, IT teams also save hours on onboarding, offboarding, and access management each month.
1. Lack of Visibility into SaaS Usage and Spend
One of the biggest challenges for organizations is simply knowing what software is being used. On average, companies use over 100 SaaS applications, and some large enterprises report more than 400 apps in use. Without proper tracking, it’s impossible to know which subscriptions are active, which are underused, or which are duplicative. Studies show that 53% of SaaS licenses go unused, meaning companies are paying for software that employees never touch. This lack of visibility makes budgeting, renewal planning, and cost optimization extremely difficult.
2.Shadow IT and Unauthorized App Usage
Employees often adopt SaaS applications without IT approval. Around 65% of IT professionals report discovering unapproved apps being used in their workflows. Shadow IT can create security risks, compliance issues, and inconsistent workflows, especially when sensitive data is stored in apps outside IT control. Organizations with limited monitoring are much more likely to experience breaches or fail regulatory audits, which can result in costly fines and reputational damage.
3. Inefficient Manual Processes
Managing SaaS manually is time-consuming and error-prone. IT teams report spending 30–40% of their time on manual tasks like provisioning access, tracking renewals, and managing license usage. This not only delays operations but also limits the team’s ability to focus on strategic projects. Companies without automation often overpay for subscriptions, overlook renewals, or fail to remove access for employees who have left, increasing both cost and risk.
4. Data Fragmentation and Siloed Systems
With multiple SaaS applications, data often becomes scattered across different tools. This fragmentation makes it difficult to get a complete picture of software usage, compliance, and productivity. In fact, over 70% of organizations struggle with inconsistent data across their SaaS ecosystem. Siloed information can lead to inefficiencies, redundant work, and poor decision-making, as teams lack a clear understanding of which tools are most effective.
5. Integration Challenges
Integrating SaaS applications with existing systems like HR, ERP, or CRM is complex. Many organizations experience workflow inefficiencies because their apps don’t talk to each other, leading to duplicated work, misaligned data, and delayed reporting. Poor integrations can also impact automation efforts, making onboarding, offboarding, and approval processes slower and prone to mistakes.
Corma is the leading SaaS management platform that helps IT teams gain full control of their software ecosystem, reduce waste, and streamline operations. By centralizing visibility, automating license management, and providing actionable insights, IT teams can optimize costs, enhance security, and manage subscriptions effectively.
Corma enables IT teams and application owners to:
Request a demo with Corma today to get started!
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